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Administrative
Executive Assistant
Toms River, NJ
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Full-Time About the Role We are seeking a highly organized, motivated, and resourceful Executive Operations Assistant to support the day-to-day operations of our leadership team within a fast-paced Merchant Cash Advance company. This is not a traditional administrative assistant position . The ideal candidate will work closely with senior leadership, helping manage priorities, track deals and operational tasks, coordinate across departments, and ensure that important items are followed through to completion. This position is ideal for someone who is detail-oriented, proactive, comfortable working in a high-pressure sales environment, and capable of handling confidential business information . Experience in MCA, business lending, financial services, sales operations, or a similar environment is strongly preferred. Key Responsibilities Provide direct operational and administrative support to senior leadership Help manage daily priorities, deadlines, meetings, and follow-ups Track important deals, applications, documents, and outstanding items Coordinate communication between sales, underwriting, funding, collections, and management Follow up with team members to ensure tasks and deadlines are completed Prepare reports, spreadsheets, and internal updates Monitor key operational metrics and help identify outstanding issues Assist with deal flow and ensure information is organized and moving through the appropriate stages Help maintain accurate records and internal systems/CRM information Schedule meetings, organize agendas, and document action items Handle confidential financial and company information with discretion Assist with special projects and initiatives assigned by leadership Identify opportunities to improve internal processes and organization Serve as a reliable point of coordination between leadership and various departments Anticipate needs and take initiative rather than waiting to be directed Qualifications Any experience in an administrative, operations, executive support, sales support, or financial services role Excellent organizational and time-management skills Strong written and verbal communication skills Exceptional attention to detail Ability to prioritize multiple tasks in a fast-moving environment Strong Excel/Google Sheets and Microsoft Office/Google Workspace skills Comfortable working with CRM and other business software Ability to handle confidential information professionally Strong follow-up skills and a "get it done" mentality Comfortable communicating with salespeople, managers, and executives Ability to work independently while also functioning as part of a team The Ideal Candidate The right person is someone who makes leadership more effective . You are naturally organized, notice when something is falling through the cracks, follow up without being asked, and aren't afraid to take ownership. You should be comfortable in the fast-paced culture of the MCA industry, where priorities can change quickly and getting things done efficiently matters. Someone with experience as an Operations Coordinator, Executive Assistant, Sales Operations Coordinator, Office Manager, Deal Coordinator, or similar role within MCA or business finance would be an excellent fit. What We Offer Competitive salary up to $65,000 annually , based on experience Relaxed and comfortable work environment Happy hours/Company events Opportunity for growth within a rapidly moving financial services company Direct exposure to senior leadership and business operations Fast-paced, entrepreneurial work environment Opportunity to take on increasing responsibility as the company grows To Apply Please submit your resume along with a brief description of your relevant experience, particularly any background in MCA, business financing, sales operations, financial services, or executive support .
