Find & Apply For Executive Assistant Jobs in Wayne, New Jersey

Job Summary We are hiring an Executive Assistant to the CFO who works as a strategic partner and project manager, not a traditional secretary. You will own projects end to end, keep the finance leadership agenda moving, and act as the CFO's right hand across the business. This role requires a finance or accounting background. You will work directly with financial reports, budgets, and board materials, so you need to understand the numbers, not just format them. Key responsibilities Project management Own and drive cross-functional projects for the CFO from kickoff to completion, including timelines, owners, and deliverables. Track action items from leadership meetings and follow up with stakeholders until they are closed. Coordinate finance initiatives such as system rollouts, process improvements, audits, and strategic planning cycles. Spot risks and bottlenecks early and bring solutions, not just status updates. Finance and business support Prepare and review materials for board meetings, audit committee meetings, investor updates, and executive reviews. Support the monthly close, budgeting, and forecasting calendar by coordinating inputs and deadlines across teams. Build and maintain trackers, dashboards, and reports in Excel or similar tools. Pull and summarize financial data, check numbers for accuracy, and flag inconsistencies. Manage departmental budgets, expense reporting, and vendor invoices for the CFO's office. Executive operations Manage the CFO's priorities and calendar strategically, protecting time for high-value work. Prepare the CFO for meetings with briefing notes, background data, and clear agendas. Act as a liaison between the CFO and the executive team, finance staff, auditors, banks, and other external partners. Handle sensitive and confidential financial information with complete discretion. Communication Draft emails, memos, presentations, and reports on behalf of the CFO. Turn complex financial information into clear summaries for non-finance audiences. Required qualifications Bachelor's degree in finance, accounting, or economics [3-5]+ years of experience in finance, accounting, FP&A, or audit, or as an executive assistant supporting a finance leader. Strong understanding of financial statements, budgets, forecasting, and the month-end close. Proven experience managing multiple projects and deadlines at the same time. Advanced Excel skills (pivot tables, lookups, formulas) and strong PowerPoint skills. Excellent written and verbal communication. High level of discretion with confidential financial information.

Pay:

$80,000.00 - $100,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person