Find & Apply For Executive Assistant Jobs in Forest Hills, New York

Executive Assistant FunderzGroup Forest Hills, NY Job Details Full-time From $65,000 a year 1 hour ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Parental leave Employee assistance program Vision insurance Life insurance Qualifications Google Workspace Expense management Slack Executive administrative support Calendar management Time management

Full Job Description Location:

New York City, NY Department:

Executive Office Reports To:

Chief Executive Officer Employment Type:

Full-Time About Us We are a growing fintech company specializing in Alternative Business Funding , providing flexible capital solutions to small and mid-sized businesses. Over the past four years, we have built a fast-paced, entrepreneurial organization focused on delivering efficient funding solutions while continuing to strengthen and scale our operations. As we enter our next stage of growth, we are seeking a highly organized, resourceful, and proactive Executive Assistant to the CEO to help maximize the effectiveness of our executive office. Position Overview The Executive Assistant to the CEO will serve as a trusted partner to the CEO, providing high-level administrative and operational support while helping manage competing priorities in a dynamic, fast-moving environment. This role goes beyond traditional calendar management. The Executive Assistant will help the CEO stay organized, prepared, and focused on the company's highest-priority initiatives by coordinating schedules, managing communications, preparing for meetings, tracking follow-ups, and anticipating needs before they arise. The ideal candidate is highly organized, detail-oriented, discreet, and comfortable working with a high degree of autonomy. They should thrive in an entrepreneurial environment where priorities can shift quickly and where sound judgment, responsiveness, and follow-through are essential. Key Responsibilities Manage and optimize the CEO's calendar, including meetings, appointments, calls, and other commitments. Proactively prioritize scheduling requests based on urgency, business impact, and executive priorities. Coordinate internal and external meetings, including scheduling, agendas, meeting materials, and follow-up items. Serve as a key point of contact between the CEO and employees, clients, business partners, vendors, and other external stakeholders. Manage and coordinate complex travel arrangements, itineraries, accommodations, transportation, and related logistics. Assist with monitoring the CEO's priorities, commitments, and action items to ensure timely follow-through. Prepare presentations, reports, meeting materials, correspondence, and other executive-level documents as needed. Organize and maintain confidential documents, records, and executive information. Support the CEO in preparing for leadership meetings, business reviews, client meetings, and other important engagements. Capture key takeaways and action items from meetings and help ensure appropriate follow-up. Anticipate scheduling conflicts, operational needs, and potential issues before they become disruptions. Coordinate executive expenses, invoices, reimbursements, and related administrative matters. Assist with company events, executive meetings, and special projects as needed. Partner cross-functionally with department leaders to facilitate communication and execution of CEO priorities. Handle sensitive personal, company, employee, client, and executive information with a high degree of discretion and confidentiality. Take ownership of ad hoc projects and administrative initiatives that improve the efficiency of the CEO and executive office. Qualifications 3+ years of experience as an Executive Assistant, Personal Assistant, Administrative Business Partner, or similar role supporting senior executives, Prior experience directly supporting a CEO, founder, C-suite executive, or senior business leader strongly preferred. Experience within fintech, financial services, alternative business funding, lending, or another fast-paced business environment is a plus. Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously. Strong written and verbal communication skills. Excellent attention to detail and consistent follow-through. Strong judgment and the ability to appropriately handle confidential and sensitive information. Ability to anticipate needs, identify potential issues, and take initiative without requiring constant direction. Comfortable operating in a fast-paced environment where priorities and schedules may change quickly. Strong proficiency with Google Workspace and/or Microsoft Office; familiarity with Slack and other modern workplace tools preferred. Professional and confident when communicating with executives, employees, clients, and external business partners. What We're Looking For We are looking for someone who sees executive support as more than managing a calendar. The right person will become a trusted extension of the CEO—someone who understands priorities, protects the CEO's time, keeps important initiatives moving, and creates structure in a fast-paced environment. You will be successful in this role if you are:

Proactive:

You anticipate what needs to happen next rather than waiting to be asked.

Highly Organized:

You can manage numerous moving pieces without losing sight of important details.

Resourceful:

You are comfortable finding solutions independently and navigating ambiguity.

Discreet:

You understand the level of confidentiality required when working closely with executive leadership.

Adaptable:

You remain composed and effective when schedules or priorities change unexpectedly.

Accountable:

When you take ownership of something, you make sure it gets completed.

Business-Minded:

You understand that effective executive support ultimately helps the CEO and company operate more efficiently. Why Join Us This is an opportunity to work directly alongside the CEO of a growing fintech company and gain exposure to the decisions, initiatives, and operations that drive the business forward. The Executive Assistant will play an important role in helping our leadership team operate effectively as the company continues to grow. For someone who enjoys taking ownership, working closely with senior leadership, and making an impact in a fast-moving organization, this role offers significant exposure and opportunity for professional growth.

Benefits:

401(k) Medical Insurance Dental insurance Vision insurance

Federal Paid Holidays Vacation, Sick and Floating Holiday Time Off Pay:

From $65,000.00 per year

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Life insurance Paid time off Parental leave Vision insurance

Experience:

Executive Assistant:

1 year (Required)

Work Location:

In person