Find & Apply For Executive Assistant Jobs in Katonah, New York

Executive Assistant / Office Coordinator to the Executive Director of Museum & Archive The Stepping Stones Foundation / Stepping Stones - Historic Home of Bill & Lois Wilson, Katonah, NY The Stepping Stones Foundation (Stepping Stones - Historic Home of Bill & Lois Wilson), seeks a highly organized, detail-oriented Executive Assistant / Office Coordinator to support the Executive Director and help manage the day-to-day operations of our National Historic Landmark museum, archive, and nonprofit organization. This is an ideal opportunity for someone who enjoys variety, takes initiative, and can balance administrative, organizational, and relationship-management responsibilities in a mission-driven environment. Responsibilities Manage scheduling Prepare reports, presentations, meeting materials, and other documents Support for meetings, communications, and record keeping of board, committees, and volunteer groups Maintain records, databases, files, and office systems Assist with donor relations, fundraising projects, and special events Coordinate meetings, programs, and events Handle confidential information with professionalism and discretion Answer phones, respond to inquiries, and assist visitors Provide general administrative and project support across the organization Organize and participate in ocassional evening and weekend events, tours, and programs on and off site and online Qualifications Bachelor's degree or equivalent experience 3+ years of executive, administrative, or project or office coordination experience Strong interpersonal and organizational, communication, and time-management skills Ability to manage multiple priorities and work independently Proficiency in Microsoft Office and Google Workspace and comfortable working in customer / donor / constituent databases Experience supporting nonprofit leadership, boards, events, or donor relations is a plus Preferred but not required: Bilingual in English and Spanish Compensation $45,000-$67,000 annually, depending on experience, plus health insurance and 401(k). To Apply Email ExecDirectorSSF@gmail.com with a brief cover letter in the body of the email and resume attached as a PDF or JPG. About Stepping Stones Located in northern Westchester County, Stepping Stones preserves and shares the historic home, archives, and legacy of Bill W. and Lois Wilson through tours, educational programs, special events, and online resources. Learn more at www.steppingstones.org .

Pay:

$45,000.00 - $67,000.00 per year

Benefits:

401(k) 401(k) matching Health insurance

Education:

Bachelor's (Preferred)

Experience:

Office:

3 years (Required) Ability to

Commute:

Katonah, NY 10536 (Required)

Work Location:

In person