Find & Apply For Executive Assistant Jobs in Old Westbury, New York

Date Posted:

10/20/26

Applications Due:

11/03/26

Vacancy ID:

227337 Position Information NY HELPSNo 55-b/c EligibleNo AgencySUNY Old Westbury TitleExecutive Assistant to Vice President, Business and Finance/CFO Occupational CategoryFinancial, Accounting, Auditing Salary Grade05 Bargaining UnitM/C

•Managerial/Confidential (Unrepresented) Salary RangeFrom $80000 to $90000 Annually Employment TypeFull-Time Appointment TypePermanent InternshipNo Jurisdictional ClassUnclassified Service Travel Percentage0% Schedule WorkweekMon-Fri Hours Per Week37.5 Workday From8:30 AM To5 PM Flextime allowed?

No Mandatory overtime?

No Compressed workweek allowed?

No Telecommuting allowed?

No Location CountyNassau Street Address223 Store Hill Road PO Box 210 CityOld Westbury StateNY Zip Code11568

Job Specifics Duties DescriptionPosition Title:

Executive Assistant to the Vice President, Business & Finance /

CFO Location:

On-site Reports To:

Vice President, Business & Finance / Chief Financial Officer

POSITION SUMMARY

The Executive Assistant provides high-level administrative and operational support to the Vice President, Business & Finance / CFO, serving as the primary point of coordination for the division. The incumbent manages the CFO's calendar and correspondence, produces accurate and well-formatted documents and reports, tracks projects and deadlines, and acts as a liaison among executive staff, senior administrators, and institutional administration. This position is distinguished from other administrative roles in the division by its direct, confidential support of the CFO and its responsibility for division-wide coordination.

SUPERVISORY RESPONSIBILITIES

This position has no direct reports. The incumbent reports directly to the Vice President, Business & Finance / CFO.

DUTIES AND RESPONSIBILITIES

Principal duties are: Manage the CFO's calendar by scheduling, prioritizing, and resolving conflicts among meetings to ensure effective use of executive time.

Present contracts and documents for signature by reviewing content and providing brief summaries so the CFO can act efficiently and accurately.

Track division projects and deadlines by maintaining status logs and following up with responsible staff to ensure timely completion.

Compile and transmit the Monthly Report to senior leadership by gathering divisional updates and formatting them into a clear, accurate summary.

Screen and direct incoming calls and inquiries by serving as the first point of contact for the office and routing issues appropriately.

Liaise among executive staff, senior administrators, and institutional administration by relaying information accurately and maintaining professional working relationships.

Serve as a point of contact for staff, students, and families by addressing routine inquiries and directing complex issues to the appropriate office.

Coordinate distribution of divisional communications and monthly newsletter by preparing and disseminating messages to the community in a timely manner.

Organize and moderate divisional staff meetings by preparing agendas, recording minutes, and distributing follow-up action items.

Produce professional documents, tables, and reports by applying strong word processing and spreadsheet skills to ensure accuracy and clear formatting.

Maintain the divisional organization chart, staff lists, and files by updating records as personnel and structure changes occur.

Support divisional web page updates by preparing and publishing approved content.

Reconcile monthly timesheets and respond to payroll inquiries by verifying records against attendance and coverage schedules.

Maintain the divisional time-off calendar by tracking staff attendance and advising on appropriate coverage.

Plan and secure travel arrangements by booking itineraries and processing and submitting travel vouchers and expense reports.

Provide certificates of insurance for off-site division events by coordinating with the appropriate insurance contacts.

Assist with hiring for division roles by serving on search committees, interviewing candidates, checking references, and preparing offer and welcome letters.

Support new staff onboarding within the division by maintaining and applying a master onboarding checklist.

Provide notary services to the university community as licensed and requested.

Perform other general administrative duties as needed to support the effective operation of the office.

Minimum QualificationsEducation:

Associate's degree required; Bachelor's degree preferred. Equivalent combination of education and experience will be considered.

Experience:

Minimum of 5 years of experience as an Executive Assistant or in a comparable administrative role; experience supporting a finance office or in a higher-education/institutional setting preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

(KSAs) Knowledge Administrative practices and office management procedures

Budget, timesheet, and payroll processes at a working level

Institutional policies and procedures governing the division

Skill Advanced proficiency in word processing, presentations and spreadsheet software (e.g., Microsoft Word/Excel/PowerPoint or Google Docs/Sheets/Slides), including clean document and table formatting

Rapid learning and adoption of new technology and office systems

Accurate and efficient data entry and recordkeeping

Ability Establish and maintain effective working relationships with executive staff, colleagues, and the university community

Write routine reports, memos, and correspondence using proper grammar, spelling, and punctuation

Set priorities and manage multiple duties and responsibilities simultaneously under deadline pressure

Exercise discretion and sound judgment in handling confidential financial and personnel information

Adapt to changes in work procedures, policies, and the work environment

Obtain and maintain a notary license

Additional CommentsSalary Range:

$80,000

•$90,000, based on experience Comprehensive benefits: Benefits-At-A-Glance

•

MC Unclassified Position Type:

Professional Line Number:

04173

Official Budget Title:

Executive Assistant to Vice President, Business and Finance/CFO

Campus Title:

Assistant to the Vice President & Chief Financial Officer

Department:

Business & Finance

FTE:

Full

•Time

Negotiating Unit:

Management Confidential

Salary Grade:

MP-5

FLSA Status:

Non

•Exempt Some positions may require additional credentials or a background check to verify your identity. How to Apply NameTanesha Campbell Telephone Fax Email AddressCampbellt@oldwestbury.edu Address StreetMust apply online at oldwestbury.edu

•Jobs & Careers PO Box 210 CityOld Westbury StateNY Zip Code11568 Notes on ApplyingClick on the link below to review the job description, and check specific requirements: ://oldwestbury.interviewexchange.com/jobofferdetails.jsp?

JOBID=205719 Click the "Apply Now". Fill out the requested information and upload your documents.

1. cover letter,

2. resume,

3. contact information (name, email address and telephone number) for three (3) references, and

4. a fully completed Old Westbury employment application (available during the online application process). Only applications submitted online will be considered.

CLOSING DATE FOR RECEIPT OF APPLICATIONS

November 3rd, 2026 VISA sponsorship is not available for this position. We encourage protected veterans, individuals with disabilities, women and minorities to apply. Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of a criminal background check.