Find & Apply For Executive Assistant Jobs in Gold Beach, Oregon

GENERAL POSITION SUMMARY

Provides administrative support and performs office management duties for the Sheriff or other senior management positions. Performs budgeting, personnel, and coordinating functions, requiring a comprehensive understanding of the administrative and technical operations of the Sheriff's office. Positions assigned to the Executive Administrative Assistant classification are distinguished from any administrative, or executive secretary's classification by the greater degree of complexity of secretarial and administrative duties undertaken, the greater amount of independent judgment required to complete assignments and the responsibility for providing work direction to other clerical staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class. Manages the immediate office of an administrator to provide staff assistance in operations, administration, organization, and budgeting of a department or division. Coordinates the scheduling of major activities and work flow to accomplish operating objectives. Establishes office systems and procedures. Oversees daily office operations. Oversees and performs purchasing, accounting, inventory control, and budget monitoring functions to assist in providing fiscal accountability. Uses established policies, methods and procedures to purchase supplies, materials or equipment and provide required documentation. Assures that appropriate fiscal records and reports are prepared. Responsible for receiving, processing, and responding to public records requests for the Sheriff's Office in full compliance with applicable laws, ensuring accurate record management and safeguarding sensitive information. Assists in personnel administration functions by maintaining personnel records, preparing time cards and payroll records; may assist in recruitment, hiring and training of office, technical or professional staff. Researches, analyzes and interprets statistical and other data; prepares written reports and makes recommendations regarding their feasibility based upon studies, surveys and analyses. Prepares correspondence, files, reports and other written documentation; may review and process documents such as contracts, agreements, bids and petitions. Represents the department administrators at meetings and acts on the administrator's behalf as directed. Acts as liaison with other departments and outside agencies to coordinate activities; provides detailed information and assistance to staff, officials, organizations and the public regarding departmental operations and policies. Remains current on legislation, legal requirements, and ordinances affecting unit operations and interprets information to advise staff or subordinates of any applicable changes in procedures to reflect revised legal requirements. Performs other related duties as assigned.

QUALIFICATION REQUIREMENTS

Knowledge, Skills and Abilities:

Knowledge of principles and practices of office management, work organization, and office systems. Comprehensive knowledge of the functions and procedures of a specific department and general knowledge of county wide departmental functions and procedures. Thorough knowledge of secretarial practices and appropriate oral and written English. Knowledge of bookkeeping and budgeting practices. Knowledge of personnel administration and supervision. Knowledge of and ability to interpret and apply county/department policies and procedures and legal requirements applicable to area of assignment. Knowledge of public records request processes and applicable laws. Excellent oral communication skills to explain policies and procedures and to work effectively with other employees, agencies and the general public using courtesy, tact and good judgment. Ability to plan, organize, schedule, and coordinate office operations. Ability to analyze and make decisions and judgments relating to area of responsibility. Ability to interpret, and explain documents, policies and regulations. Ability to prepare effective written reports, correspondence, memoranda, policies and other written documents. Skills in operating standard office equipment such as computer terminal, work processor, transcriber, calculator, and photocopier. Needs the ability to effectively and efficiently manage time resources.

EDUCATION AND/OR EXPERIENCE

High school graduation or equivalency; three years of progressively responsible clerical work in the accounting area with exposure to basic accounting principles; or any satisfactory combination of experience and training which demonstrates the knowledge, skills and ability to perform the above described duties.

SPECIAL QUALIFICATIONS

; Possession of a valid Oregon driver license. Governmental accounting experience preferred but not required No felony or current (last 5 years) misdemeanor convictions.

WORKING CONDITIONS

While performing the duties of this job, the employee is frequently required to sit, stand and walk to different departments. The employee must occasionally lift and/or move up to 25 pounds. This position requires interaction with the public. Work is generally performed in an office environment. The noise level in the work environment is usually moderately quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Curry County Sheriff's Office (CCSO) complies with the Federal Prison Rape Elimination Act (PREA). PREA prohibits CCSO from hiring, or promoting anyone who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in Institution settings. These include a jail, prison, or other correctional facility (including juvenile corrections) AND any institution or facility where people are residing for the purpose of receiving care or treatment (e.g., adjudicated delinquent, neglected, placed in State custody, mentally ill or disabled, chronically ill, or physically disabled, etc.). These include skilled nursing care, intermediate or long-term care, or custodial or residential care (e.g., group home, rehabilitation, assisted living/nursing home, hospice, etc.). The standard requires CCSO to conduct background checks on all applicants considered for employment or promotion to consider any incidents of substantiated allegations of sexual abuse or sexual harassment in determining whether to hire or promote anyone who may have contact with inmates.

Job Type:

Full-time Pay:

$29.33 - $37.43 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person