Find & Apply For Executive Assistant Jobs in Wayne, Pennsylvania

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This contract opportunity is ideal for a candidate with significant experience who thrives in a fast-paced onsite environment and can manage competing priorities with discretion and precision. The position will focus on executive scheduling, travel planning, meeting coordination, and administrative support while serving as a dependable point of contact for internal and external stakeholders.

Responsibilities:

• Oversee complex executive calendars, aligning meetings, appointments, and priority commitments to ensure efficient use of leadership time.
• Arrange domestic and international travel, including transportation, lodging, and itinerary preparation, while adjusting plans as needed.
• Coordinate leadership meetings and events by managing schedules, logistics, materials, and follow-up actions.
• Prepare presentations, documents, and other business materials using Microsoft Office applications to support executive communication.
• Maintain and organize sensitive files, correspondence, and records with a high level of confidentiality and accuracy.
• Act as a central liaison for executives by responding to inquiries and facilitating communication with key stakeholders.
• Provide day-to-day administrative support to senior leaders, anticipating needs and resolving scheduling or logistical challenges proactively.
• At least 6 years of experience supporting executives or senior leadership in an administrative capacity.
• Strong command of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to manage calendars, coordinate meetings, and handle detailed travel arrangements.
• Excellent organizational skills with the ability to prioritize multiple tasks in a fast-moving environment.
• Strong written and verbal communication skills with a detail-oriented and effective approach.
• Proven ability to handle confidential information with discretion and sound judgment.
• Experience with Asana is helpful, and familiarity with additional collaboration tools is a plus.

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