Find & Apply For Executive Assistant Jobs in Warwick, Rhode Island

We are a CPA firm therefore during Tax Season Mid-Jan through Mid-April we require extended hours from our staff. M-Th 9am - 8pm and Saturdays 10am - 4pm. Please only apply if these hours work for you during this time frame. It is about 12 weeks. Executive Administrative Assistant Weinberg & Co., LLP is seeking a highly qualified individual for the position of Executive Administrative Assistant. Ideal candidates are proactive, reliable, assertive with a pleasant demeanor, and have the drive and perseverance to handle pressure well. This is a highly visible and important role within the organization, responsible for managing functions related to the Managing Partner and other Partners of the firm. Candidates that are organized, able to multitask, intuitive, good communicators, and ready to keep the Partners on track are strongly encouraged to apply. Responsibilities

• Initiate and receive phone calls in a polite and professional manner
• Arrange conference calls and video calls
• Keep the Managing Partner's and other Partners' schedule, including making appointments, prioritizing the most urgent matters, and communicating upcoming tasks on an hourly basis
• Ensure that executive leadership is informed of any items that require follow-up
• Record meeting discussions
• Review and write emails; maintain Partners' email inboxes
• Prepare and provide daily/weekly/monthly reports of various types
• Various weekly/monthly administrative tasks
• Make travel arrangements
• Handle various personal affairs of the Managing Partner (e.g., buying gifts, etc.)
• Provide back-up administrative support to other departments as necessary
• Other duties as required Qualifications

Preferred:

B.S. in Management or related field

• 3+ years administrative support or as executive assistant
• Advanced MS Office experience including Microsoft Word, Excel, and Outlook
• Ability to thrive in a fast-paced environment and operate with a high sense of urgency
• Ability to consistently demonstrate initiative, professionalism, poise and flexibility, and to work within an environment of frequent interruptions, changing priorities, and varying workloads
• Ability to anticipate next steps, resourcefulness, and responsiveness
• Excellent calendar management skills and a demonstrated history of complex scheduling with consistent follow through
• Strong interpersonal skills with the ability to interface effectively with a wide variety of internal staff and external clients
• Highly developed written and verbal communication skills, including email correspondence
• Strong organizational and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one's own workflow
• Ability to work well under pressure while maintaining a professional demeanor
• Maintain confidentiality in all aspects of client and company information
• Ability to independently perform special projects that require a combined knowledge of administrative needs
• Utilize efficient time-management
• Operate independently with minimal supervision About the Company Weinberg & Co.

, LLP is a Rhode Island-based CPA firm with clients both local and global. We are a full-service accounting firm offering our clients a variety of traditional and specialized services, and we work diligently to provide these services in an effective, efficient, responsible, and personalized manner. Services include but are not limited to individual and business tax preparation, audit and attestation, financial planning, management consulting, estate planning, litigation support and divorce consultation. Our firm has strived to develop an excellent reputation in the business community. We are large enough to provide all the accounting and tax services our clients need and yet small enough to offer each of our clients the very close personal attention they deserve. Our goal is to assist our clients in getting the most from their business. We help owners and managers of businesses improve performance and profitability by focusing on their specific goals and milestones, and we implement proven systems to help them get where they want to go and maintain or increase their position.

Job Type:

Full-time Pay:

$25.00 - $35.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off

Education:

Bachelor's (Preferred)

Experience:

Executive administrative support: 3 years (Required)

Microsoft Office:

3 years (Preferred) Ability to

Commute:

Warwick, RI 02886 (Required)

Work Location:

In person