Find & Apply For Executive Assistant Jobs in Columbia, South Carolina

Posting Details Posting Summary Logo Posting Number

STA00795PO26

Job Family Administrative Support Job Function Administrative Services USC Market Title Executive Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/193083 Job Level P4

• Professional Business Title (Internal Title) Executive Assistant Campus Columbia Work County Richland College/Division Division of Human Resources Department DHR Division of Human Resources State Pay Range G11 USC Market Range MRJ
• $78,441 $98,051 $117,662 Anticipated Hiring Range $78,441
• $99,000 Location of Vacancy Columbia, SC Part/Full Time Full Time Hours per Week 37.5 Work Schedule Standard work schedule is Monday through Friday from 8:30am
• 5:00pm with one hour for lunch.

Must be willing to work a flexible schedule in support of operational needs. Basis 12 months Job Search Category Administrative About USC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Veterans' Preference Statement The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities. Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding. Position Description Advertised Job Summary The Executive Assistant provides comprehensive executive, administrative, and business operations support to the Vice President for Human Resources and Organizational Excellence and Human Resources leadership. Manages the Division of Human Resources' budget and financial activities, coordinates executive priorities and divisional initiatives, and supports efficient office operations. Exercises independent judgment, discretion, and initiative to anticipate needs, manage competing priorities, safeguard confidential information, and ensure accurate, timely, and responsive service to university stakeholders. The successful candidate will be known for reliability, professionalism, and a strong commitment to service. They will confidently balance day-to-day responsibilities with emerging needs, bringing both operational excellence and a willingness to explore innovative approaches that improve the work of the division. We seek someone who is eager to learn, adaptable to change, and motivated to grow alongside a team dedicated to advancing people, culture, and organizational success. Job Related Minimum Required Education and Experience Requires a bachelor's degree in a job related field and 4 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials Preferred Qualifications Knowledge/Skills/Abilities Excellent organizational, analytical, and critical thinking skills. Ability to communicate effectively and recognize and respond to confidential requests. Knowledge of PeopleAdmin, Peoplesoft, and I-9 Advantage software. Knowledge of USC policies, procedures, and regulations related to fiscal and human resources issues. Knowledge of state laws and regulations related to human resources. Knowledge of current office practices, procedures, and equipment. Ability to coordinate diverse administrative/management functions. Ability to establish and maintain effective working relationships.

Job Duties Job Duty Budget and Financial Management :

Manages the division's budget and financial operations, including budget planning and development, monitoring expenditures against approved budgets, and preparing financial reports and analyses throughout the fiscal year. Tracks recurring and one-time funding, identifies potential budget concerns, and recommends opportunities for efficiency and cost savings. Initiates and coordinates procurement, expenditures, internal billing for services, and budget transfers. Administers the division's purchasing card activities and prepares monthly expense reports and employee travel reimbursements. Maintains accurate financial documentation and ensures transactions comply with applicable state and university policies and procedures. Essential Function Yes Percentage of Time 35

Job Duty Divisional Administration and Office Management :

Coordinates complex administrative and business activities that support effective divisional operations. Prepares and edits correspondence, documents, and presentations for accuracy, clarity, consistency, and professional quality. Supports the development and implementation of the division's blueprint for administrative excellence, including tools to monitor performance and progress. Maintains organizational charts, project plans, and operational timelines. Serves as the division's contract coordinator, reviewing submissions for completeness and routing contracts through the university's contract management system. Organizes and maintains confidential electronic administrative and financial records, applying university retention requirements to the secure storage, archiving, and disposition of records. Essential Function Yes Percentage of Time 20

Job Duty Executive Coordination and Support :

Coordinates the Vice President's daily administrative activities, using independent judgment to manage priorities and identify matters requiring attention. Manages a complex calendar, schedules meetings and appointments, and prepares agendas and supporting materials. Anticipates information and logistical needs and provides timely support related to current issues and commitments. Coordinates travel arrangements. Serves as a responsive point of contact for visitors and inquiries, including sensitive or confidential matters, providing information within the position's scope or directing requests to the appropriate individual. Maintains distribution lists for the division and the university system's extended network of HR professionals. Reviews office procedures and recommends improvements to efficiency and service. Essential Function Yes Percentage of Time 15

Job Duty Project Coordination, Reporting, and Information Management :

Supports the Vice President and divisional leadership in coordinating key projects, developing presentations and reports, and tracking action items, deadlines, and progress. Retrieves employee information from HR systems as needed and coordinates the collection, analysis, and preparation of information for internal and external requests. Supports activities such as executive searches, Statement of Economic Interests reporting, Legislative Manual updates, and documentation for the HR components of SACSCOC accreditation. Verifies data integrity and the accuracy and completeness of information before dissemination, bringing discrepancies or potential concerns to the Vice President's attention. Essential Function Yes Percentage of Time 15

Job Duty Website and Communications Support :

Supports the division's Communications Director by serving as a backup content administrator for the Human Resources website. Coordinates and completes assigned website updates to maintain accurate and current information in accordance with university communications guidelines. Essential Function Yes Percentage of Time 10

Job Duty Emergency Management and Special Assignments:

Supports divisional events and special assignments, including the State Service Awards Reception and Benefits Expo. Represents the division on the university's Emergency Management Team as the Time Unit Administrator and carries out assigned preparedness and incident-response responsibilities. Communicates new or revised emergency procedures to the division and maintains evacuation plans for divisional locations. Performs other related duties that support the division's operations and priorities. Essential Function Yes Percentage of Time 5 Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Posting Detail Information Number of Vacancies 1 Desired Start Date Job Open Date 10/22/2026 Job Close Date 11/12/2026 Open Until Filled No Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by November 12, 2026 The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Click here to learn more about why you should work at USC .

Quicklink for Posting https:

//uscjobs.sc.edu/postings/214942 EEO Statement The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law. Supplemental Questions Required fields are indicated with an asterisk (

• ).

• Do you have at least a Bachelor's degree in a job related field and 4 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?

Yes No Applicant Documents Required Documents Cover Letter Resume List of References and Contact Information Optional Documents