Find & Apply For Executive Assistant Jobs in Jackson, Tennessee

Executive Assistant Lewis Tax Firm, Inc.

Location:

Jackson, Tennessee Job Type:

Full-Time |

In-Person Pay:

$15.00 per hour

Schedule:

Monday-Friday, Regular Business Hours Benefits:

Paid Time Off, Paid Holidays, Health Insurance Reimbursement, and Professional Development Opportunities About the Position Lewis Tax Firm, Inc. is seeking a friendly, enthusiastic, and highly organized individual to join our growing professional services firm as an Executive Assistant . This is an excellent opportunity for someone who enjoys working with people, thrives in a busy office environment, and wants to work directly with executive leadership. The Executive Assistant will work directly with the firm's Chief Executive Officer (CEO), providing executive, administrative, and personal assistance while also managing the firm's front desk and incoming telephone calls. We are looking for someone with an exceptionally positive attitude, excellent communication skills, and a genuine desire to help others. This is not simply a traditional receptionist position. The successful candidate will become a trusted assistant to the CEO, helping manage daily responsibilities, coordinate communications, organize information, complete errands, and ensure that the office operates efficiently. At the same time, this individual will serve as the welcoming face and voice of Lewis Tax Firm, making a positive first impression on every client who calls or visits our office. We are willing to train the right person. A great personality, strong work ethic, dependability, and willingness to learn are especially important to us. Key ResponsibilitiesExecutive and Personal Assistance Provide direct daily administrative and personal assistance to the CEO. Manage appointments, coordinate schedules, and assist with calendar management. Draft, organize, send, and respond to emails and correspondence on behalf of the CEO, as authorized. Make telephone calls and communicate with clients, vendors, business associates, and other contacts on behalf of the CEO. Retrieve, organize, scan, and prepare files, records, and documents. Coordinate meetings, prepare meeting materials, and assist with follow-up assignments. Assist with travel arrangements, reservations, and scheduling. Run business-related and occasional personal errands for the CEO. Assist with everyday requests, including obtaining coffee, meals, supplies, and other items as needed. Track assignments, reminders, and deadlines. Assist with special projects and other assignments from the CEO. Maintain strict confidentiality regarding business, client, and personal matters. Anticipate needs, take initiative, and help ensure the CEO's workday operates efficiently. Front Desk and Client Relations Serve as the firm's primary receptionist and first point of contact. Answer incoming telephone calls promptly, professionally, and with a cheerful, welcoming attitude. Greet clients and visitors warmly and ensure they feel welcome. Direct telephone calls, take accurate messages, and coordinate communication with firm personnel. Schedule appointments and assist with client appointment confirmations. Receive, organize, and distribute incoming mail, packages, and deliveries. Assist clients with routine administrative requests. Maintain a clean, organized, and professional reception area. Coordinate client arrivals, meetings, and office visitors. Provide exceptional customer service and maintain a positive office atmosphere. Represent the firm professionally in all interactions. General Administrative Responsibilities Prepare, print, copy, scan, and electronically file documents. Maintain organized digital and physical records. Coordinate with other departments to obtain information and complete assignments. Assist with office supplies, deliveries, and general administrative needs. Support special projects and daily office operations. Perform additional duties as assigned. The Person We Are Looking For We believe that the right personality and attitude are essential to success in this position. Our ideal candidate is someone who is naturally friendly, upbeat, outgoing, and genuinely enjoys interacting with people. We want someone who can answer the telephone with a smile in their voice, make clients feel welcome, and represent our organization in a professional and positive manner. The ideal candidate will possess the following qualities:

Friendly and Outgoing:

Naturally cheerful, personable, approachable, and comfortable interacting with people throughout the day.

Excellent Communicator:

Speaks clearly, writes professionally, and communicates confidently with clients and business professionals.

Organized and Detail-Oriented:

Capable of managing schedules, maintaining records, remembering details, and following through on assignments.

Dependable and Trustworthy:

Reliable, punctual, responsible, and capable of handling confidential information.

Proactive and Resourceful:

Willing to take initiative, solve problems, and identify ways to help without requiring constant direction.

Flexible and Adaptable:

Comfortable handling a variety of responsibilities and transitioning between different assignments throughout the day.

Professional:

Maintains a polished appearance, professional demeanor, and appropriate conduct in a business environment.

Service-Oriented:

Genuinely enjoys helping others and understands the importance of providing excellent service.

Positive Under Pressure:

Able to remain pleasant, composed, and professional during busy or demanding situations. We are looking for someone who takes pride in their work, enjoys staying busy, and is excited about becoming an important part of our team. QualificationsRequired High school diploma or equivalent. Excellent verbal and written communication skills. Strong organizational and time-management abilities. Professional telephone etiquette and customer service skills. Basic computer proficiency, including email, calendars, and office software. Ability to manage multiple assignments and changing priorities. Ability to maintain confidentiality. Reliable transportation and a valid driver's license for occasional errands. Ability to work full-time, in person, at our Jackson, Tennessee office. Willingness to perform a combination of executive assistance, receptionist, and general administrative duties. Preferred Previous experience in customer service, reception, administrative assistance, or executive support. Experience working in a professional office environment. Familiarity with Microsoft Office or Google Workspace. Experience coordinating appointments, meetings, or business travel. Previous experience in the tax, legal, accounting, or financial services industry is helpful but not required. We are willing to train the right candidate.

Compensation and Employee Benefits Starting Pay:

$15.00 per hour This is a full-time, hourly position with a regular Monday-Friday work schedule. Lewis Tax Firm offers the following employee benefits, subject to applicable eligibility requirements and firm policies: Paid Time Off (PTO) PTO begins accruing after 90 days of continuous employment. Employees accrue 0.05 hours of PTO for each hour worked. At a standard 40-hour workweek, this equals approximately 104 hours of PTO annually after accrual begins, subject to firm policy. PTO may be used for vacation, personal time, or illness. Paid Holidays The firm provides paid time off for designated holidays observed by the company. Observed holidays are established and communicated by management. Health Insurance Reimbursement Eligible employees may receive reimbursement of up to $250 per month toward qualifying health insurance expenses. Maximum reimbursement of $3,000 annually. Reimbursement is subject to documentation and applicable firm policies. Professional Development On-the-job training and opportunities to develop valuable professional skills. Direct exposure to executive leadership and business operations. Opportunities to expand responsibilities and develop professionally as the firm grows. Additional Opportunities Occasional opportunities for business-related travel. A professional, team-oriented working environment. Opportunities for future advancement within a growing organization. Work Environment and Expectations This is a full-time, in-office position working directly with the CEO and other members of the Lewis Tax Firm team. The successful candidate should enjoy a busy professional environment and be comfortable performing a wide variety of responsibilities. Some days may involve extensive telephone communication, greeting clients, and managing front desk operations. Other days may include coordinating executive meetings, preparing correspondence, retrieving documents, making arrangements, or completing errands. The Executive Assistant must be comfortable with a position that combines traditional office responsibilities with direct executive and personal assistance. Occasional business-related travel may be available or requested depending on operational needs. Professional business attire and a polished appearance are expected. The Executive Assistant will report directly to the CEO and must exercise good judgment, maintain confidentiality, and represent the firm professionally. About Lewis Tax Firm Lewis Tax Firm, Inc. is a growing professional services organization headquartered in Jackson, Tennessee. Our firm provides tax representation, tax preparation, accounting, business advisory, and related professional services to individuals and businesses. As our organization continues expanding, we are focused on building a strong team of dependable, motivated professionals who take pride in delivering excellent service. We believe that professionalism, teamwork, accountability, and a positive attitude are essential to our success. Why Join Our Team? This position offers a unique opportunity to work closely with executive leadership while developing valuable professional and administrative skills. You will have the opportunity to become an important part of the firm's daily operations, interact with clients and business professionals, and contribute directly to the continued growth of the organization. For someone who enjoys helping people, staying organized, and taking on new responsibilities, this position can offer a rewarding and engaging career opportunity. How to Apply Interested candidates should submit their resume through Indeed. We are especially interested in applicants who have a positive attitude, enjoy interacting with people, communicate well, and take pride in providing excellent service. Previous executive assistant experience is not required. We are willing to train someone who demonstrates the right personality, professionalism, dependability, and willingness to learn. If you are friendly, organized, dependable, and enjoy making other people's days easier, we encourage you to apply! Lewis Tax Firm, Inc. is an Equal Opportunity Employer.

Pay:

$15.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Life insurance Paid time off Parental leave Professional development assistance Vision insurance

Work Location:

In person