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Executive Administrative Assistant Elite Freight Solutions - 5.0 Laredo, TX Job Details Full-time 6 days ago Benefits Flexible schedule Qualifications Microsoft Outlook Spreadsheets Full Job Description We are seeking a highly organized, proactive, and dependable Executive Administrative Assistant to support the daily operations of multiple businesses, including a trucking company, construction company, and truck & trailer sales. This role requires someone who thrives in a fast-paced environment, can efficiently manage competing priorities, communicate professionally with customers, vendors, brokers, drivers, and subcontractors, and help keep multiple businesses running smoothly. The ideal candidate is detail-oriented, resourceful, tech-savvy, and capable of working independently while maintaining the highest level of professionalism and confidentiality. Duties Provide administrative support across multiple businesses. Answer and direct phone calls, emails, and text messages professionally. Manage calendars, appointments, meetings, and reminders. Organize digital and physical files. Assist with customer service and follow up with clients. Prepare invoices, estimates, purchase orders, and reports. Maintain spreadsheets and company records. Coordinate with brokers, drivers, customers, vendors, and subcontractors. Assist with dispatching, tracking loads, and transportation paperwork. Help manage truck and trailer sales, including listings, customer inquiries, paperwork, and appointments. Support construction operations by organizing project documents, permits, invoices, schedules, and vendor communications. Monitor office supplies and general office organization. Perform other administrative and operational tasks as assigned. Qualifications 2+ years of administrative experience. Experience in transportation, logistics, construction, or sales is highly preferred. Excellent organizational and multitasking skills. Strong communication and customer service skills. Proficient in Microsoft Office (Excel, Word, Outlook) and Google Workspace. Experience with QuickBooks is a plus. Ability to work independently and solve problems proactively. High attention to detail and confidentiality. Bilingual English/Spanish preferred.

Tipo de puesto:

Tiempo completo

Beneficios:

• Lugar de trabajo: Híbrido en Laredo, TX 78041