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Executive Personal Assistant Westlake Staffing Mesquite, TX Job Details Full-time $18 - $24 an hour 21 hours ago Qualifications VLOOKUP function Confidential information handling Interpersonal skills Data validation techniques Filing Executive administrative support Data summary reports Attention to detail Productivity software Technical Proficiency Quality data entry Time management Excel data analysis

Full Job Description Personal Assistant Company:

Westlake Staffing Corp Position:

Personal Assistant Job Type:

Full-Time Schedule:

Monday-Friday Job Summary We are seeking a dependable, organized, professional, and highly motivated Personal Assistant to provide direct support to company leadership. The ideal candidate will be proactive, trustworthy, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment. This position requires someone who can stay organized, communicate professionally, maintain confidentiality, and help ensure that both daily business and administrative responsibilities are completed efficiently. Key Responsibilities Manage and organize daily schedules, appointments, meetings, and reminders Maintain calendars and assist with scheduling and coordinating meetings Answer and make phone calls, emails, and text communications as needed Follow up with employees, clients, vendors, and other business contacts Prepare and organize documents, reports, forms, and correspondence Assist with administrative and office-related duties Maintain organized electronic and physical records Track important deadlines, appointments, meetings, and follow-up items Assist with travel arrangements, reservations, and itineraries when needed Help coordinate meetings and company activities Run occasional business-related errands Assist with special projects and assignments Handle confidential business and personal information with discretion Help prioritize daily tasks and ensure important matters receive timely follow-up Provide additional administrative and personal support as needed Qualifications Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Office Coordinator, or similar role preferred Strong organizational and time-management skills Excellent verbal and written communication skills Professional and dependable Strong attention to detail Ability to multitask and prioritize responsibilities Comfortable working independently and taking initiative Proficient with email, Microsoft Office, Google Workspace, calendars, and general computer applications Ability to learn new systems and technology quickly Must maintain confidentiality and exercise good judgment Reliable transportation and valid driver's license preferred Preferred Qualifications Bilingual English/Spanish is strongly preferred Experience working in staffing, recruiting, HR, payroll, or a similar business environment is a plus Experience supporting an owner, executive, or senior manager is a plus Comfortable communicating with employees and business clients Required Qualifications Expert-level Microsoft Excel skills are required Must be highly proficient with advanced Excel formulas and functions, including

XLOOKUP/VLOOKUP, IF

statements, SUMIF/SUMIFS, COUNTIF/COUNTIFS, PivotTables, filtering, sorting, and data validation Ability to create, organize, maintain, and troubleshoot complex spreadsheets Ability to analyze large amounts of data and create clear reports and summaries Experience creating Excel trackers, payroll reports, employee lists, billing reports, and operational spreadsheets Ability to identify spreadsheet errors and reconcile discrepancies Strong computer and data-entry skills with excellent accuracy Strong organizational and time-management skills Excellent verbal and written communication skills Ability to multitask and manage competing priorities Professional, dependable, and highly detail-oriented Ability to work independently and take initiative Ability to maintain confidential business, employee, payroll, and client information Bilingual English/Spanish strongly preferred Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar position preferred Excel Requirement This position requires advanced/expert knowledge of Microsoft Excel. Candidates who do not have strong Excel skills should not apply. Applicants should be comfortable completing an Excel skills assessment during the interview process.

Pay:

$18.00 - $24.00 per hour

Work Location:

In person