Find & Apply For Executive Assistant Jobs in Everett, Washington

Job Summary The Executive Assistant / Special Projects Coordinator provides high-level administrative and operational support to the CEO while playing a key role in advancing strategic initiatives, including the Broadway Affordable Housing Project. This position requires strict confidentiality, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. The role is instrumental in coordinating documentation, processes, and cross-functional communication to ensure successful project execution and day-to-day operations. Duties Executive Support Provide direct administrative support to the CEO, including calendar management, meeting coordination, and correspondence Prepare reports, presentations, and sensitive documents with a high degree of accuracy and discretion Maintain strict confidentiality of all executive and organizational information Act as a liaison between the CEO and internal/external stakeholders Provide comprehensive executive administrative support, including calendar management, meeting coordination, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace. Assist with special projects by coordinating tasks, tracking progress, and ensuring deadlines are met through effective project management practices. Manage office operations such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records to support administrative workflows. Facilitate office management duties such as front desk coverage, customer service interactions, filing systems, and office supply inventory control. Special Projects (Broadway Affordable Housing Project) Support planning, coordination, and documentation for the Broadway Affordable Housing Project Track project timelines, deliverables, and compliance-related documentation Assist in developing and maintaining processes to ensure project efficiency and accountability Coordinate with internal teams, contractors, and external partners as needed Payroll, Billing & HR Support Assist with payroll process and related documentation Support billing processes Coordinate new hire onboarding, including paperwork and orientation support Maintain employee records and assist with HR-related documentation Communication & Coordination Answer and direct calls, emails, and inquiries professionally Coordinate meetings, agendas, and follow-ups Collaborate with internal departments to support organizational goals Additional Duties Assist with ordering supplies and managing office needs Support tracking of budgets and expenditures Perform additional administrative and project-related duties as assigned

Requirements Qualifications:

Bachelor's degree or equivalent experience preferred Minimum of 3+ years of experience in executive support, administration, or project coordination Experience supporting senior leadership is highly desirable Strong organizational, multitasking, and time management skills Excellent written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with project management tools is a plus Ability to work independently and exercise sound judgment Knowledge of bookkeeping software like QuickBooks and basic accounting principles is preferred.

Core Competencies:

Attention to detail and accuracy Problem-solving and critical thinking Professionalism and confidentiality Adaptability and flexibility in a dynamic environment Strong interpersonal and collaboration skills

Position Impact:

This role is critical to the success of executive operations and key organizational initiatives, particularly the Broadway Affordable Housing Project. The Executive Assistant / Special Projects Coordinator will help drive efficiency, ensure compliance, and support the organization's mission through effective coordination and administrative excellence.

Pay:

$28.00 - $33.00 per hour

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Tuition reimbursement Vision insurance

Work Location:

In person