Find & Apply For Executive Assistant Jobs in Tukwila, Washington

(We are authorized to hire Washington residents only. This position works one day a week at our Tukwila office and remote the other four days of the week. ) Executive Assistant to the CEO About The Role Reporting directly to the Chief Executive Officer, the Executive Assistant is an experienced and highly skilled administrative professional with a demonstrated track record of successfully supporting CEOs, senior executives, and other high-profile stakeholders. This role requires exceptional judgment, discretion, professionalism, and a deep understanding of executive-level support. The Executive Assistant is proactive and anticipates needs, manages complex calendars and competing priorities, prepares senior leaders for meetings and engagements, coordinates correspondence with VIPs and external partners, and ensures commitments, decisions, and follow-up items are effectively tracked through completion. The Executive Assistant is an exceptional writer who produces polished presentations and executive-level correspondence, prepares meeting materials and agendas, captures clear and actionable meeting notes, and maintains accurate records and spreadsheets. This role also provides end-to-end support for executive meetings and events, including planning, preparation, stakeholder coordination, and day-of logistics. Success in this position requires an experienced professional who anticipates needs, identifies opportunities to provide support, and proactively addresses details and priorities without requiring direction. Experience with project management and report development is highly valued. Key duties included managing scheduling, preparing agendas and taking minutes, drafting presentations, creating and maintaining spreadsheets and databases with the highest degree of accuracy, project work, and a variety of other administrative responsibilities. Essential Functions Provides high-level administrative support to the Chief Executive Officer and senior leadership staff, including coordination and professional communication with board members, funders, community partners, VIPs, and other key stakeholders Anticipates the CEO's administrative and logistical needs, proactively preparing information, materials, communications, and follow-up needed to support upcoming priorities and engagements Tracks goal progress through Trello to ensure projects, assignments, and follow-up actions are completed on schedule Prepares for meetings and engagements by creating agendas, organizing materials, preparing presentations, and ensuring the CEO and senior leadership have the information needed Owns and manages the CEO's calendar, coordinating meetings, organizational events, and special engagements, including scheduling, advance planning, vendor and stakeholder coordination, materials preparation, and day-of logistics Attends meetings, takes comprehensive notes, records decisions and action items, and provides post-meeting follow-up to ensure next steps are clearly communicated Ensures meetings run smoothly by arriving in advance to set up the room, prepare materials, and test technology Coordinates travel plans, itineraries, and services for the Chief Executive Officer and senior leadership, including assisting with expense reports Maintains a high degree of discretion and confidentiality when handling sensitive organizational, personnel, executive, and board-related information Support Department of Equity and Evaluation (DEE) with contacting and scheduling focus group participation Support DEE form collection and processing Support DEE with project management tracking Performs additional duties as assigned Qualifications Minimum of 5 years of executive administrative experience, including demonstrated success directly supporting a CEO, executive-level leader, or senior leadership team. Exceptional calendar and scheduling management skills, with the ability to manage competing priorities, anticipate needs, exercise sound judgment, and stay ahead of executive priorities. Strong proficiency in Microsoft Office Suite, with demonstrated ability to create polished presentations, correspondence, reports, meeting materials, spreadsheets, and tracking tools. Exceptional written and verbal communication skills, with experience communicating professionally with executives, board members, VIPs, external partners, and other key stakeholders. Demonstrated experience preparing for and supporting executive meetings and events, including agendas, presentations, detailed meeting notes, action-item tracking, event planning, and day-of logistics. Proven ability to work independently with discretion, professionalism, sound judgment, and exceptional attention to detail while proactively identifying and addressing executive support needs. Demonstrated ability to work effectively in a remote environment with a high degree of integrity, dependability, accountability, and consistent engagement during scheduled work hours. Physical and Work Requirements Ability to sit or stand for extended periods while using office equipment and a computer Ability to occasionally lift and move office supplies and materials Ability to work independently and manage multiple tasks with competing deadlines Strong interpersonal skills with the ability to collaborate effectively in a team environment Ability to explain policies, procedures, and technology clearly and patiently to staff, participants, and stakeholders Ability to give and receive feedback in a professional and constructive manner Commitment to the diversity and dynamism of participants, colleagues, and stakeholders Ability to occasionally work extended or irregular hours, including some evenings or weekends Ability to travel as needed Please include a cover letter with your application. In your cover letter, please address the following three areas: Your experience directly supporting a CEO, senior executive, or other high-level leader and the scope of support you provided. Your philosophy on what it means to provide exceptional executive-level support and the principles that guide your approach. How your professional experience and career progression have prepared you to be successful in this Executive Assistant role. Please keep your cover letter to one page and address it to the Hiring Committee. About Us The Imagine Institute is a nonprofit organization headquartered in Tukwila, WA, providing grassroots professional development opportunities to early care and education professionals throughout Washington State. We offer a variety of groundbreaking programs that provide support to child care center workers, licensed family child care providers, and Family, Friend, and Neighbor caregivers. All Imagine programs are built on the core tenets of relationship-based professional development and the belief that a provider's years of experience translate to valuable knowledge and skill. Our professional development supports are culturally responsive, respectful of providers' skills and knowledge, and accessible to those already working long hours, often for low pay. Imagine Institute's staff speak Spanish, English, and Somali and have experience working in the field. Our goal is to elevate the conditions of this profession while maintaining its incredible diversity. The Imagine Institute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type:

Full-time Pay:

From $84,000.00 per year

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Life insurance Paid time off Parental leave Retirement plan Vision insurance Application Question(s): Please answer the following question based on how you would approach the situation as an Executive Assistant. The CEO is attending an important external event tomorrow. What would you do to ensure they are fully prepared? Please answer the following question based on how you would approach the situation as an Executive Assistant. A board member requests a meeting with the CEO next week. The CEO is available Tuesday at 2:00 p.m. or Thursday at 10:30 a.m. Draft a response to the board member. Please answer the following question based on how you would approach the situation as an Executive Assistant. The CEO has three requests for the same available time: a board member with an urgent request, a major funder who is only available that day, and an internal meeting that has already been rescheduled twice. How would you handle the conflict?

Experience:

Executive administrative support: 5 years (Preferred) Ability to

Commute:

Tukwila, WA 98188 (Preferred)

Work Location:

Hybrid remote in Tukwila, WA 98188