An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Business Impact NW is one of the leading non-profit community development financial and business assistance organizations in the Pacific Northwest. The mission of BIN is to promote economic development in communities by offering access to capital, training and support to grow small businesses throughout the Pacific Northwest. For more information, please see our website: www.businessimpactnw.org. What it's Like to Work for
Business Impact NW:
Business Impact NW works hard to serve our clients while maintaining a healthy work-life balance and positive team-oriented atmosphere. Our strategic framework revolves around building trusted relationships, providing equal opportunity, valuing contributions, community impact, and financial stability. Our team consists of about 50 employees, plus a corps of contractors and an engaged Board of Directors.
Position Summary:
The Executive Assistant is an integral part of the Business Impact NW team, reporting directly to the CEO. The ideal candidate is a skilled multitasker with excellent communication skills, proven organizational systems, and experience in partnership management and executive coordination. Working closely with senior management and the Operations team, this person will help keep the company running smoothly by performing a range of advanced administrative and managerial duties, including complex calendar management.
Principal Duties and Responsibilities:
Provide comprehensive administrative support to the CEO and senior staff, including calendar management, travel and accommodation arrangements, correspondence and email monitoring, document preparation, contract signing and filing, IT coordination, and meeting preparation and follow-up. Prepare expense reports and other administrative documentation as needed. Compile reports and activity digests for CEO review to support organizational decision-making. Manage multiple projects simultaneously, ensuring deliverables, deadlines, and stakeholder engagement meet or exceed expectations. Represent the organization professionally in meetings with partners and stakeholders, supporting CEO-led initiatives; help launch new projects and transition them to the appropriate department once past the pilot phase. Collaborate with the Executive and Operations teams to implement and maintain CEO-sponsored projects and initiatives. Create and prepare documents to specified standards, including templates, procedure manuals, fillable PDFs, memos, checklists, presentations, and agendas. Support board and committee meetings through preparation, coordination, follow-up, and accurate meeting minutes. Communicate clearly and professionally, both verbally and in writing, with employees across all departments. Help solve problems, anticipate organizational needs, and contribute to a positive workplace culture. Perform other duties as assigned.
Success Factors:
System thinkers who can prioritize and manage details across multiple projects and deadlines Enjoyment of working with diverse work styles and staff High level of integrity in handling important documents and relationships Keen eye for seeing what needs to be done, and initiative to do it Strong organizational skills that include success with proven systems Customer service-focused attitude with strong communication skills Strong Word, Excel, and Outlook skills Experience with Salesforce preferred Interest or experience in board meeting planning, coordination, logistics, and execution Willingness to take initiative, do the work and have fun
Qualifications:
BA preferred, though combination of education and experience accepted 2+ years office management, executive assistant or equivalent experience Those with a passion for Business Impact NW's mission strongly encouraged to apply Ability to travel to various locations for meetings
Hours and Location:
40 hours per week, 8:30am-5pm PT Partial work-from-home; must be able to attend in-person meetings throughout the Puget Sound region and possibly travel to Oregon, Idaho and Alaska occasionally.
Generous benefits include:
100% paid employee medical, dental and vision plans Paid holidays, including federal holidays and the week between Christmas and New Years off 120 hours paid vacation annually Paid sick days 401(k) with employer matching Health Savings Account FSA and dependent FSA plans Professional development allowance Commuter benefits Adoption assistance Paid volunteer time Voluntary supplemental medical benefits: Disability, Life, and Personal Accident insurance Flex time A great and diverse workplace culture
Priority Application Due Date:
July 27th 2026
Preferred Start Date:
On or before September 1, 2026 Position open until filled. All candidates are subject to a background check. Please do not use AI to answer the attached screening questions - we want to hear from you in your own words. Business Impact NW is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Pay:
$70,000.00 - $75,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Retirement plan Vision insurance Application Question(s): Tell us about a time you supported a CEO or senior executive directly. What was the scope of that role? What do you know about our organization? Why do you want to work with us?
Experience:
Executive administrative support: 2 years (Required)
