Find & Apply For Executive Assistant Jobs in Baraboo, Wisconsin

Wegner CPAs | Make Every First Impression Count Are you the kind of person who makes everyone feel welcome, keeps the details organized, and can turn a busy day into a seamless one? Do you enjoy building relationships, anticipating needs, and helping leaders succeed? At Wegner CPAs , we're looking for an enthusiastic, highly organized Executive Assistant who brings professionalism, positivity, and a passion for exceptional service to everything they do. In this role, you'll be a welcoming face and voice of our firm while providing essential administrative support to our Partners. You'll play an important role in creating an outstanding client experience and keeping our team running smoothly. If you're a proactive problem-solver who thrives in a fast-paced, relationship-driven environment, we'd love to meet you! What You'll Do Create an Exceptional Client Experience Make every client, guest, and colleague feel welcome with a warm, friendly, and professional first impression. Deliver five-star service by greeting visitors, offering refreshments, and ensuring guests feel comfortable and cared for. Answer incoming calls promptly and professionally, ideally within three rings, with a positive and helpful attitude. Maintain a polished, inviting reception area and well-prepared conference rooms. Keep Our Partners One Step Ahead Provide high-level administrative support to Firm Partners, anticipating needs and helping keep priorities on track. Manage complex calendars, coordinate meetings, and communicate with internal and external leaders and their administrative teams. Coordinate travel arrangements and reservations as needed. Manage incoming and outgoing correspondence, voicemail, and other communications on behalf of the Partner. Prepare presentations, reports, correspondence, and other materials with accuracy and attention to detail. Maintain sponsorship records and spreadsheets, organize background materials, and help manage multiple projects from start to finish. Support the Team Behind the Scenes Assist with tax return and financial statement assembly, with increased activity during tax season. Set up new clients in Practice Management, Axcess Tax, and XCM. Log incoming client documents and prepare scanning cover sheets as workpapers are received. Keep office supplies and reception materials stocked and organized. Jump in where needed, helping the team stay organized, efficient, and ready to deliver exceptional service. What Makes You a Great Fit? You take pride in being dependable, organized, and one step ahead. You understand that the little things matter, whether it's preparing for an important meeting, welcoming a client, or ensuring a Partner has exactly what they need.

You bring:

Three to five years of relevant administrative or professional experience, preferably in a professional services environment. One to three years of executive-level administrative support experience. A bachelor's degree preferred. Strong organizational and time-management skills, with the ability to manage competing priorities and meet deadlines. Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Excellent written and verbal communication skills and outstanding interpersonal abilities. Experience managing multiple phone lines and handling professional correspondence. A polished, professional presence and a commitment to delivering exceptional customer service. The ability to remain calm, flexible, and solutions-oriented in a fast-paced environment. Why Wegner CPAs? At Wegner, relationships matter. We believe great service starts with great people, and we're looking for someone who takes pride in making a difference through their work. You'll have the opportunity to build relationships across the firm, support our leadership team, and help create the welcoming, professional experience our clients expect. Ready to make an impact? If you're a proactive, people-focused professional who loves keeping things running smoothly and making others feel valued, we'd love to hear from you!

Pay:

$51,400.00 - $62,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person