Find & Apply For Executive Assistant Jobs in Menomonee Falls, Wisconsin

Be the right hand to leadership and the heartbeat of our office. We're looking for a highly organized, proactive, and resourceful Executive Assistant / Office Coordinator to support company leadership while keeping our office operations running smoothly. This is a dynamic role for someone who enjoys wearing multiple hats, building relationships, solving problems, and creating exceptional experiences for employees, clients, and business partners.

What You'll Do Executive & Administrative Support:

Partner closely with leadership to manage priorities, schedules, and day-to-day operations. Coordinate calendars, meetings, travel arrangements, and executive appointments. Prepare correspondence, presentations, reports, meeting agendas, and business documents. Facilitate meetings, track action items, and support key projects from start to finish. Serve as a professional liaison between leadership, employees, clients, vendors, and subcontractors. Handle confidential information with discretion and professionalism. Anticipate needs, streamline processes, and help leadership stay focused on strategic priorities.

Office Operations & Team Support:

Coordinate office communication, logistics, and daily operations across office and field teams. Support onboarding activities, including workspace setup, technology coordination, and new hire orientation. Plan company meetings, training sessions, travel, and team events. Manage office supplies, records, facilities coordination, vendor relationships, and equipment maintenance. Maintain contractor compliance documentation, certifications, and business records. Oversee shipping, receiving, mail distribution, and inventory-related activities. Serve as the administrator for Trainual, maintaining company processes, documentation, and training resources. Provide day-to-day technology support, including device setup, software access, and basic troubleshooting. What We're Looking ForRequired Qualifications 3+ years of administrative, executive assistant, office coordination, or related experience. Strong proficiency with Microsoft Office and business technology tools. Exceptional organization, communication, and multitasking skills. Ability to manage competing priorities while maintaining attention to detail. Demonstrated professionalism, confidentiality, and sound judgment. Strong relationship-building skills with employees, clients, vendors, and business partners. Notary Public or willingness to obtain certification. Preferred Qualifications Associate degree in Business Administration, Office Administration, or a related field. Experience supporting executives in a construction, trades, project-based, or professional services environment. Experience managing office operations, vendor relationships, facilities, and company events. Familiarity with Trainual, Monday.com, or similar process and project management platforms. Comfort supporting both office and field-based teams. Why Join Us? You'll play a key role in helping our team operate efficiently, stay organized, and deliver exceptional service. If you're a self-starter who enjoys creating order, supporting leaders, and making a meaningful impact every day, we'd love to meet you. Apply today and become an essential part of our growing team.

Benefit Package:

• Health, Dental, Vision Insurance (100% employee premium covered, 50% dependents)
• Safe Harbor (3% guaranteed contribution when eligibility on salary + bonus)
• Profit Sharing (0-9% historically, driven by overall company profits)
• 401k (Roth or regular)
• Retirement planning
• Reimbursements (mileage, travel expenses, meals for travel/entertainment)

Job Type:

Full-time Pay:

$30.00

• $39.

00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Experience:

Administrative:

3 years (Required) Office coordination: 3 years (Required)

Work Location:

In person