Find & Apply For File Clerk Jobs in Rosemont, Illinois

About Us For more than four decades, Citadel Information Management has provided secure document management services to businesses nationwide. We are a locally owned company built on teamwork, accountability, professionalism, and long-term customer relationships. We are seeking a highly organized and dependable Document Processing Associate to assist with various extensive-scale document preparation, records organization, indexing, and data-entry projects, both onsite and at client locations. This position is ideal for someone who enjoys structured work, attention to detail, organization, and working within a professional team environment. Modern file clerks and document processing associates require more than basic filing ability. Strong candidates combine organization, accuracy, consistency, and operational critical-thinking skills to maintain records integrity, confidentiality, and workflow efficiency. Core Skill Sets

• Attention to detail
• Organization and file management
• Accuracy and consistency
• Time management
• Dependability and accountability
• Professional communication
• Confidentiality awareness
• Basic computer and data-entry skills
• Document preparation and indexing
• Scanning and digital records handling Critical Thinking & Problem-Solving Skills
• Identify discrepancies in files and records
• Recognize missing or duplicate documentation
• Notice barcode or indexing inconsistencies
• Detect sequencing or labeling errors
• Follow detailed procedures accurately
• Escalate issues appropriately to management
• Adapt to changing project priorities
• Maintain workflow under deadlines
• Use sound judgment when handling confidential information Key Responsibilities and Accountabilities
• Prepare paper records for scanning and digital conversion
• Remove staples, clips, bindings, and organize files for processing
• Barcode and label files accurately
• Perform data entry and indexing into company software systems
• Verify document accuracy and completeness
• Organize records according to client specifications
• Maintain confidentiality of sensitive information
• Assist with records storage and retrieval projects
• Follow company procedures and quality-control standards
• Report project progress and issues to management/owners as required
• All other duties as assigned Required Qualifications
• Follow instructions as required
• Computer skills and data-entry skills required
• Report errors to management same day
• Professional communication and reliability
• Strong attention to detail and accuracy
• Verification of data entry (proof work) throughout project
• Ability to adjust workload as projects dictate
• Comfortable performing repetitive organizational tasks
• Ability to work independently and as part of a team
• Strong organizational skills
• Ability to lift and move file boxes (up to 50 lbs)
• High school diploma or equivalent Preferred Proficiencies
• File organization experience
• Records management experience
• Data-entry background
• Scanning or imaging experience
• Barcode tracking familiarity
• Microsoft Office experience
• Like-type work previous experience Position Details
• Contract position
• Monday-Friday schedule
• Wear appropriate clothing, I.D. Badges
• Professional office environment
• Opportunities for long-term growth
• Competitive hourly compensation

Pay:

$18.00 - $20.00 per hour Expected hours: 35.0 - 40.0 per week Application Question(s): Are you willing to travel to our Romeoville, IL office as assigned?

Experience:

Data entry: 3 years (Required)

File Clerk:

1 year (Required)

Microsoft Excel:

3 years (Required) Records management: 1 year (Required)

Language:

English (Required) Shift availability: Day Shift (Required) Ability to

Commute:

Rosemont, IL 60018 (Required) Willingness to travel: 100% (Required)

Work Location:

In person