Find & Apply For File Clerk Jobs in Syracuse, New York

File Origination Clerk / (Conflicts Check Clerk) Position Summary The File Origination Clerk plays a key role in the firm's new matter intake process by working closely with PMT attorneys, staff, opposing counsel, and external contacts. This position is responsible for ensuring that all new matters are accurately and timely entered into the firm's case management system (ProLaw/Netdocs), conducting conflict checks, maintaining case records, and facilitating communication between internal and external parties. The File Origination Clerk ensures that ProLaw/NetDocs is consistently updated so that accurate, current information is readily available to attorneys and staff while maintaining compliance with firm policies and procedures.

Classification:

Non-Exempt Pay Range:

$23.00-$25.00 per hour

Reports To:

File Origination Supervisor Essential Duties and Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Review and process new matter assignment emails. Perform conflict checks in accordance with firm policies and procedures. Prepare and distribute matter acknowledgment emails. Print, organize, review, scan, and electronically file case materials. Open and establish new electronic case files in ProLaw. Process and communicate updates to the firm's case management system, ensuring all information is accurate and complete. Reassign matters to appropriate PMT personnel as needed. Generate and distribute attorney and staff open case reports. Perform general clerical and administrative duties as needed, including handling mail, scanning, copying, filing, and organizing documents and other office materials. Provide general administrative support to the team and assist with additional duties as assigned. Advanced Responsibilities As experience and proficiency develop, the File Origination Paralegal may also: Contact opposing counsel to request extensions of time to answer. Prepare Stipulations Extending Time to Answer. Follow up to obtain executed stipulations. Prepare representation letters to insured clients. Draft Notices of Appearance. Qualifications and Competencies The ideal candidate will possess: Excellent written and verbal communication skills. Strong organizational skills and exceptional attention to detail. Effective time management and the ability to prioritize multiple tasks. Basic working knowledge of ProLaw or similar case management software. Strong computer proficiency, including demonstrated experience with: Microsoft Outlook Microsoft Word Microsoft Excel Ability to learn new software and maintain accurate electronic records. Work Environment This position operates in a professional office environment and routinely uses standard office equipment, including: Computers Multi-line telephones Printers and scanners Photocopiers Filing systems Physical Requirements This position is primarily sedentary and requires prolonged periods of sitting while working at a computer. Regular use of standard office equipment, including computers, telephones, printers, scanners, and copiers, is required. Schedule This is a full-time no-exempt, hybrid position. 3 days in-office & 2 days remote.

Regular Hours:

Monday through Friday 9:00 a.m. - 5:00 p.m. Some flexibility in scheduling may be available based on business needs. Occasional evening or weekend work may be required. This position is not fully remote and requires regular attendance in the office. Travel Occasional travel to other PMT office locations may be required. Education and Experience Bachelor's degree preferred; or Five (5) or more years of related experience in a comparable role. Experience with ProLaw and/or NetDocuments (NetDocs) is preferred but not required. Disclaimer This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. PMT reserves the right to modify, add, or remove job duties and responsibilities at any time, with or without notice, to meet the needs of the firm.

Job Type:

Full-time Pay:

$23.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Parental leave Referral program Retirement plan Vision insurance Application Question(s): Salary requirements

Work Location:

Hybrid remote in Syracuse, NY 13202