Find & Apply For Office Manager Jobs in American Canyon, California

Bookkeeper/Office Manager Reputable commercial and industrial cleaning company, servicing Northern California and the Bay area for 60 years, and committed to providing exceptional service and dependability, is seeking an experienced bookkeeper/office manager to oversee office operations while accounting and record keeping functions. Reporting to the president/owner, the bookkeeper/office manager will be responsible for supporting the company's daily administrative functions, maintaining all financial records, payroll, and overseeing financial operations within the company. This role serves as a key link between accounting, operations, and ownership, ensuring accuracy, organization, and financial visibility across our business. This position offers an exciting opportunity to contribute to a professional environment where your skills will make a meaningful impact every day.

Essential Responsiblities:

• Manage AP, AR, reconciliations, and general ledger
• Maintain accurate financial records in accordance with GAAP
• Assist with monthly close and reporting
• Monitor cash flow and resolve discrepancies
• Prepare Year End reports and documentation for CPA and tax reporting Payroll & Certified Payroll Process union and non-union weekly payroll
• Manage certified payroll for public works projects
• Ensure compliance with prevailing wage requirements Operations Coordination
• Work with Operations Manager on job costing and timecards
• Support accurate billing and job tracking
• Prepare weekly status report for ownership
• Assist in processing documentation for new and existing projects, including contracts, purchase orders, certificates of insurance (COIs), and other compliance-related documents Office Management
• Oversee daily office functions and organization
• Manage filing systems and documentation
• Handle phones and general inquiries Financial Oversight
• Provide financial insights to ownership
• Support budgeting and expense tracking
• Identify inefficiencies and cost concerns Performance Metrics
• Accurate and timely financial reporting (monthly close completed on time)
• Error-free payroll and certified payroll submissions
• Clean, fully reconciled books each month
• AR collections within target (e.g., minimal aging over 30-60 days)
• Strong coordination with Operations Manager (no job coding/payroll issues)
• Organized and audit-ready documentation at all times
• Timely and accurate compliance reporting (payroll, union, project requirements)
• Proactive identification of financial issues or cost inefficiencies Qualifications
• 3-5+ years bookkeeping/accounting experience
• Experience with certified payroll preferred
• QuickBooks Online and Excel proficiency
• Strong organizational and communication skills
• Familiarity with union and non-union payroll reporting processes. (Preferred)
• Experience with public works project compliance and reporting requirements.

(Preferred) We are an equal employment company, with a drug-free workplace. In addition to the competitive wages and incentives, we provide the opportunity to become an integral part of the continued growth of our organization. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you consider yourself qualified for this position, we encourage you to apply.

Pay:

$65,000.00 - $80,000.00 per year

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person