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Office Manager/Bookkeeper Peninsula Automotive - 5.0 Campbell, CA Job Details Part-time $35 - $45 an hour 16 hours ago Benefits Employee discount Flexible schedule Paid sick time Qualifications Employee onboarding Confidential information handling Wage calculation Payroll tax processing Spreadsheets Process improvement HR legal compliance English Auto service management Bookkeeping for tax purposes HR compliance QuickBooks Online QuickBooks Employment law in talent management Office management Onboarding process management Bookkeeping Process management California labor law Payroll record maintenance Full Job Description About Us Peninsula Automotive has served the South Bay for over 40 years as a trusted specialist in classic Volkswagens and late-model Volkswagen and Audi vehicles. Since 1985, our reputation has rested on expert workmanship and honest service. Under new ownership, we're keeping that tradition while modernizing how the business runs: better systems, clearer reporting, and smarter operations. We're looking for an organized, detail-driven professional to run the back office and help take the shop to the next level. The Role You'll be the operational backbone of the shop, handling our books, payroll, compliance, HR administration, and parts management. You'll work directly with the owner and play a real part in building the processes and reporting that guide the business. This role suits someone who enjoys accuracy, takes ownership, and likes improving how things are done, not just keeping them running.

Key Responsibilities Bookkeeping & Finance Maintain QuickBooks:

accounts payable and receivable, reconciliations, and month-end close Prepare and make weekly bank deposits Manage California tax installments and payroll tax filings (EDD, FTB) on schedule Support annual tax preparation and work with our outside CPA Payroll & Timekeeping Audit and calculate technician time cards for accuracy and labor-law compliance Process payroll accurately and on time HR & Administration Handle onboarding and offboarding: paperwork, compliance documents, and system access Maintain and update business insurance policies, including general liability, garage keepers, and workers' comp Parts Management Reconcile vendor invoices, manage returns and core credits, and maintain strong supplier relationships Negotiate and ensure best pricing is implemented across numerous vendors Reporting & Operations Create technician efficiency and productivity reports Help design and put in place modernized workflows, tools, and reporting Qualifications 3+ years of bookkeeping experience and strong proficiency in QuickBooks Hands-on payroll experience, including California payroll and tax requirements Working knowledge of California employment practices and onboarding compliance Excellent organization, accuracy, and discretion with confidential information Comfortable with spreadsheets and learning new software Self-directed, dependable, and able to manage deadlines independently Preferred Experience in an automotive repair shop or similar service business Familiarity with shop management software (e.g., Tekmetric, Shop-Ware, Mitchell 1) Parts ordering or inventory management experience Understanding of technician flat-rate or efficiency-based pay structures What We Offer Flexible part-time schedule Paid sick leave Employee discount on vehicle service A direct voice in shaping how a growing, modernizing shop operates

Pay:

$35.00 - $45.00 per hour Expected hours: No more than 20.0 per week

Benefits:

Employee discount Flexible schedule Application Question(s): Do you have experience working in an automotive repair shop? Do you have direct experience working with Quickbooks Online?

Experience:

Bookkeeping:

3 years (Required) Office management: 3 years (Required)

Language:

English (Required) Ability to

Commute:

Campbell, CA 95008 (Required)

Work Location:

In person