Find & Apply For Office Manager Jobs in La Jolla, California

Immediate opening for Front-Office Administrator with professional office in La Jolla. Key role in day-to-day operations for professional office in beautiful downtown La Jolla! Support leadership team, manage various administrative projects, and contribute to organized workflow for all.

HOURS:

Full-Time Hours, Monday-Friday 8:00am-5:00pm

DURATION

Temp to Hire (goal of Full-time hire after 3-4 months temp)

WORKPLACE

This is an in-office position located in La Jolla (San Diego County), with parking provided

PAY:

$26.00-$28.00 per hour, DOE

BENEFITS

This company offers a generous and comprehensive benefits package, including medical (PPO, HMO or HSA), dental, vision, life insurance, 401K with match, PTO, paid holidays.

JOB DUTIES

include, but are not limited to: Serve as the primary, professional point of contact to welcome visitors, employees, and guests - both in-person and via phone. Manage calendars, coordinate meetings, arrange travel, and prepare presentation materials for the executive team. Plan and execute internal meetings, milestone celebrations, and special company events. Maintain front-office, including supply inventory, coordinate with property management and vendors as needed. Handle sensitive records, incoming & outgoing mail, and deposits with high accuracy and confidentiality. Evaluate recurring administrative tasks and build and document standardized procedures to streamline office operations. Utilize Microsoft Office Suite to maintain daily workload, use approved AI and automation tools to increase productivity.

QUALIFICATIONS

include, but are not limited to: Minimum of 3 years' administrative support experience, including calendar management, travel arrangements, project administration, and multi-line phone handling. Strong technical proficiency, including MS Office Suite (Excel, Teams, Outlook, PowerPoint, Word), accounting software a plus. Bachelor's or Associate's degree preferred, High school diploma (or equivalent) required, at minimum. Attention to detail and ability to shift priorities quickly as business needs dictate. Excellent communication, verbal and written, along with high degree of professionalism and confidentiality. Ability to maintain positive relationships, even when working towards resolution. Verifiable references from recent employment. Must be able to pass Background check and Drug screen requirements. Legal residents of California only. Visa Sponsorship not available. W2 only.