Find & Apply For Office Manager Jobs in Lafayette, California

FRONT OFFICE MANAGER / COORDINATOR RECHARGE

Health Lafayette, CA Job Details Part-time $35 - $50 an hour 5 hours ago Benefits Health insurance Dental insurance Qualifications Google Workspace Customer communication Medical documentation Administrative experience Attention to detail Organizational skills Full Job Description

RECHARGE HEALTHFRONT OFFICE MANAGER / COORDINATOR

About

RECHARGE HEALTH

We are a new kind of healthcare experience — a frequency-based, root-cause medicine center designed to help people restore how their bodies function and move out of chronic patterns that may prevent true healing. Our 9,000-square-foot center includes our clinical practice, a movement/Pilates division, and an event space offering acupuncture, sound healing, educational programming, and outside events. We combine modern clinical care with bio-energetic testing, homeopathy and supplements, emotional clearing, hands-on osteopathic care, and other personalized treatments to create a structured path to healing tailored to each individual. We also offer the

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Bio-Energetic Circuit — a one-hour, three-station experience incorporating multiple wellness technologies — along with targeted therapies, private sessions, and practitioner-led care. We are in an early growth phase, building the foundation of a high-touch, high-integrity practice from the ground up. Position Overview

RECHARGE HEALTH

is seeking a Front Office Manager / Coordinator to help lead the day-to-day administrative flow of our growing center and wellness practice. This is more than a traditional receptionist position. We are looking for a confident, organized, people-focused person who can quarterback the front office , anticipate what needs to happen next, and help keep patients, physicians, practitioners, and the

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Circuit moving smoothly throughout the day. The Front Office Manager / Coordinator will oversee front desk communication, scheduling, patient coordination, office flow, and general administrative organization. Our approximately 3,000-square-foot main clinical center uses an intercom system to help coordinate activity among treatment rooms, providers, the front desk, and the Circuit. The ideal candidate is professional, warm, calm under pressure, highly organized, and able to manage multiple priorities in a fast-paced healthcare and wellness environment. We are ideally seeking someone with at least three years of experience in front office management, practice management, healthcare administration, hospitality, or a comparable high-touch service environment. Key ResponsibilitiesFront Office & Patient Experience Welcome patients and visitors in a warm, professional, and engaging manner Answer incoming calls, emails, and patient inquiries Coordinate the daily flow of two physicians, other practitioners, and the

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Bio-Energetic Circuit Assist with appointment scheduling and calendar management Support patient check-in and check-out Help new patients complete intake paperwork and required forms Maintain accurate patient records and administrative documentation Process payments and support billing;

RECHARGE HEALTH

is a cash-pay practice, so insurance billing experience is not required Coordinate appointment reminders, follow-up communication, and scheduling needs Anticipate scheduling or patient-flow issues and help resolve them proactively Serve as a central point of communication between patients, practitioners, and the

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team Office & Organizational Support Maintain a clean, organized, welcoming, and professional front desk and reception area Manage supplement and supply inventory and help maintain overall administrative organization Assist providers and leadership with general administrative needs Help coordinate clinic communications, scheduling updates, and internal organization Learn and confidently navigate

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HEALTH's scheduling, patient-management, and communication systems Support occasional events, workshops, educational programs, and community outreach activities as needed Help identify opportunities to improve office systems, patient experience, and day-to-day workflow What We're Looking ForRequired Qualities Strong communication and interpersonal skills; a charismatic, engaging personality is a plus A proactive, take-charge approach to managing office flow Excellent organizational skills and attention to detail Professional, welcoming, and dependable presence Ability to multitask and prioritize effectively Calm, resourceful, and solution-oriented in a fast-paced environment Strong patient/customer-service mindset Comfortable learning new systems, software, and processes quickly Ability to communicate effectively with physicians, practitioners, patients, and team members Open-mindedness and an interest in

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HEALTH's approach to wellness and healing Preferred Experience Three or more years of experience in front office management, practice management, administration, reception, customer service, healthcare support, or a comparable role Experience in a fast-paced chiropractic, wellness, holistic health, fitness, dental, medical, or hospitality environment preferred Experience coordinating multiple providers, schedules, and patient/customer needs simultaneously Familiarity with Cerbo, Meelio, FX Med, electronic medical records (EMRs), Google Workspace, scheduling software, or CRM platforms is a plus

Position Details Schedule:

Part-time to start, primarily Tuesdays and Thursdays, with anticipated expansion to Tuesday-Friday by January 2027

Location:

Lafayette, California Compensation:

$35-$50/hour, depending on experience , plus eligibility to participate in

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HEALTH's team production bonus pool Opportunity for increased responsibility and growth within

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HEALTH and an affiliated Biofield Education company Complimentary access to the

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Circuit and select events Discounts on eligible private sessions and supplements Medical insurance benefits offered after six months of employment, subject to plan eligibility and terms Opportunity to grow and learn in a heart-centered, transformational environment How to Apply Please send the following to : Resume Brief introduction about yourself Your availability and potential start date A short video introduction addressing: Why are you interested in this role? What makes you a strong fit for

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HEALTH's culture and mission? Are you looking for front office/practice management as a longer-term career path, or is this role part of your path toward another healthcare or healing profession? We welcome both, but are particularly interested in candidates who can envision making a meaningful commitment to

RECHARGE HEALTH

for at least 2-3 years. What qualities or experience would make you particularly effective in leading the front office at

RECHARGE HEALTH?

Learn more about us at RECHARGEHEALTH.world . Interview Process Top candidates whose experience and introductions align with the role will be invited to a group interview on Wednesday, October 7 , during one of the following time blocks: 1:00-3:00 p.m. 6:00-8:00 p.m. Please indicate which interview time works for you when submitting your application. Selected candidates may then be invited to an individual interview before a final hiring decision is made. Candidates are also welcome to drop off a resume in person on Tuesdays or Thursdays between 9:00 a.m. and 5:00 p.m. While not required, we always appreciate candidates who take initiative and make an effort to introduce themselves. We are looking for someone who wants to help us build an exceptional patient experience and who brings professionalism, initiative, warmth, and excellence to the team.

Pay:

$35.00 - $50.00 per hour

Work Location:

In person