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Office Administrator

• 2.

7 Los Angeles, CA 90011 $21.50 - $26.50 an hour - Full-time Apply with Indeed Summary Under the direction of the Facility Coordinator, the office administrator will conduct office details by performing a wide variety of clerical activities including administrative support and program coordination of activities in order to meet program and fiscal requirements as set forth in various contracts. S/he will assist in the coordination of office operations, administrative activities, phone management, data entry, record keeping, and other related work as required. S/he will interact with project collaborators, accountants(s), project and division directors and managers, administrative staff, outside funders as well as community groups. Essential Functions The Office Administrator will provide division wide administrative support such as but not limited to: copy and fax, retrieve voice messages and return calls; combine and arrange materials from different sources; create documents; schedule client appointments; process screening applications; make and answer telephone calls, interview and secure information from callers; greet and receive clients; retrieve and respond to voice messages; perform general office/clerical work including use of processor, spreadsheet and database applications; make agency deliveries as needed; and conduct internet research as necessary. The Office Administrator will classify, sort and file correspondence and record material; keep program, department and agency forms up to date; prepare materials for and operate copiers and other office machines. The Office Administrator will participate in all mandatory program and division meetings and training courses, as assigned by his/her supervisor and division director.

• Regular attendance required
• Maintain and uphold Agency mission statement, values, policies, procedures, and principles Secondary Functions Perform other duties as assigned by the Division Director and other management staff. Minimum Qualifications - Knowledge, Skills and Abilities Required
• HS Diploma/ Education and/or experience equivalent to an Associate Arts in Public Administration, Business Administration, MIS Systems or other related subject area.
• Minimum of one-year experience in administration, clerical support, receptionist, or related field.
• Proficiency in Microsoft Word, PowerPoint, Excel and Internet.
• Knowledge of basic filing system structure, ability to organize and manage multiple priorities.
• Ability to do concise documentation and effectively communicate in written and verbal form.
• Ability to work with clients from diverse cultural, ethnic and socio-economic backgrounds.
• Neat and professional appearance.
• Ability to work with clients from diverse cultural, ethnic, and socio-economic backgrounds.
• Verification of employment eligibility and background clearance required.
• Valid California Drivers License, Proof of Car Insurance, Reliable Transportation Non-Essential Qualifications - Knowledge, Skills and Abilities
• Bilingual preferred Environmental Conditions (Working Conditions) This position is responsible to work in "client friendly" environments.

Local automobile travel may be required. There is some responsibility to work in noisy environments where children and unstable adults are free to talk loud and expressive. Physical Requirements The Office Administrator typically spends time sitting, standing, walking, driving 20%, carrying (max. 25 lbs.), listening, speaking. Mental Requirements This position will require the individual to be able to handle any/all of the following: constant distractions, interruptions, uncontrollable changes in priorities/work schedule: be able to process information, think and conceptualize.

Pay:

$21.50 - $26.50 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Parental leave Retirement plan

Work Location:

In person