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Office Administrator Dowdy Construction, Inc Modesto, CA Job Details Part-time | Full-time $22 - $38 an hour 19 hours ago Benefits 401(k) Qualifications Google Workspace Microsoft Outlook Executive administrative support QuickBooks AI-driven automation ChatGPT Generative AI Time management Full Job Description Office Administrator / Project Coordinator Dowdy Construction / DCI Cement & Laede Plastics® Job Overview We are seeking a highly organized, tech-savvy, and dependable Office Administrator / Project Coordinator to support the day-to-day operations of our two companies. This is an important role within our office that combines office administration, customer service, project coordination, and technology . We are looking for someone who can keep information organized, communicate professionally with customers and our team, manage multiple priorities, and help ensure projects and administrative tasks continue moving forward. The ideal candidate is proactive, detail-oriented, resourceful, and comfortable working with project management systems, QuickBooks, administrative software, and AI tools . You should be able to learn new systems quickly, take ownership of your responsibilities, and follow tasks through to completion. Key Responsibilities Manage front office operations, including answering phones, assisting visitors, and providing professional customer service Manage calendars, appointments, meetings, project schedules, and company events Assist with scheduling and coordination between management, field crews, customers, and vendors Set up and maintain customers, projects, jobs, and service accounts within our management systems Maintain project documents, notes, schedules, contracts, change orders, estimates, invoices, and job records Assist with client communication and ensure timely follow-up Track outstanding tasks and follow through with team members to help keep projects moving Perform accurate data entry and maintain organized company records Assist with QuickBooks tasks, including invoicing, expense tracking, and maintaining accurate financial documentation Assist with employee onboarding and administrative documentation Assist with purchasing, vendor documentation, receipts, and job-related paperwork Maintain organized digital and physical filing systems Maintain office supplies and assist with general office organization Use AI tools to improve communication, organization, research, documentation, and administrative efficiency Help create and improve office procedures, templates, forms, checklists, and workflows Support management with day-to-day administrative and project-related needs Work across both companies while maintaining the individual processes and systems used by each Project Management & Technology Strong computer skills and the ability to work within multiple software platforms are important for this position. Experience with some of the following or similar systems is preferred: JobTread or construction project management software Housecall Pro or field-service management software QuickBooks Online Gusto Google Workspace and Google Calendar Microsoft Office, including Word, Excel, and Outlook Cloud-based document and file management Digital forms and mobile applications You do not need prior experience with every system we use. However, you must be comfortable learning new software, navigating technology independently, and working across multiple systems throughout the day. AI Proficiency Proficiency with AI tools such as ChatGPT or similar platforms is required. We are looking for someone who knows how to use AI as a professional productivity tool—not simply someone who has occasionally used ChatGPT. This may include using AI to: Draft and improve professional emails and customer communication Organize and summarize project information Create forms, checklists, templates, and procedures Assist with spreadsheets and data organization Research products, vendors, and project information Troubleshoot software and research solutions Improve repetitive administrative processes Develop more efficient office workflows Candidates should be able to provide clear instructions to AI tools, verify information for accuracy, and exercise good judgment when working with confidential company, employee, and customer information. Qualifications Previous experience in office administration, project coordination, construction administration, or a similar role preferred Strong organizational and time-management skills Strong computer and software proficiency Demonstrated ability to use AI tools effectively in a professional environment Experience with project management or field-service software preferred QuickBooks experience highly desirable Excellent written and verbal communication skills Professional phone etiquette and customer service skills Strong attention to detail and accuracy Ability to manage multiple projects, priorities, and deadlines Ability to work independently and take ownership of assigned responsibilities Resourceful and willing to research solutions when needed Ability to learn new technology and processes quickly Dependable with strong follow-through Bilingual English/Spanish is a plus Experience supporting management or maintaining executive calendars is a plus Experience in construction, contracting, or a service-based business is a plus About Us This position supports two related companies: Dowdy Construction / DCI Cement provides construction and concrete services. Laede Plastics® has been serving customers since 1958 and specializes in industrial flooring and coating systems for dairy, food-processing, commercial, and industrial environments. We are looking for someone who wants to become an important part of our team, take ownership of their position, and grow with our companies.

Job Type:

Full-time Schedule:

Monday-Friday Work Location:

In person

Compensation:

Based on experience

Pay:

$22.00 - $38.00 per hour Expected hours: 40.0 per week

Benefits:

401(k)

Work Location:

In person