Find & Apply For Office Manager Jobs in North Highlands, California

Office Administrator Cultivated Landscape Management North Highlands, CA Job Details Full-time $54,000 - $62,000 a year 5 hours ago Benefits Paid holidays Health insurance 401(k) matching Qualifications Vendor relationship building Microsoft Outlook Spreadsheets Administrative experience High school diploma or GED Calendar management QuickBooks Data entry Time management Full Job Description Cultivated Landscape Management is looking for a talented Office Administrator with a minimum of 2 years of prior working experience in a similar role. High school diploma or equivalent required. Must be proficient with computer software programs including MS Office suite (Word, Excel, and Outlook), experience with Intuit QuickBooks a plus. Effective oral and written communication skills are a must. Spoken and written fluency in Spanish highly preferred. The ability to manage deadlines, prioritize tasks, and adapt to fluctuating workloads is expected. Must be self-motivated and take initiative to identify and complete productive tasks during slower periods while remaining flexible and responsive during busier times.

Job Responsibilities:

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Accounts Payable:

Accurately enter vendor invoices into accounting software Match purchase orders and packing slips to invoices Reconcile statements and resolve discrepancies with vendors Prepare checks and/or electronic payments for approval and processing Maintain and update vendor files and contact information Obtain, update, and track business licenses, track monthly and yearly requirements for DOT and DMV

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Ordering:

Assist in placing orders for plants, landscaping materials, tools, and equipment based on project needs and inventory levels Communicate with vendors and suppliers to ensure timely delivery, accurate pricing, and availability Track orders and update delivery schedules; follow up on back orders or delays Resolve any discrepancies with suppliers Coordinate with the field crew and project managers to anticipate material needs Assist in monitoring inventory levels in the field Assist with budgeting, cost comparisons, and negotiating vendor pricing when appropriate Ensure all procurement activities comply with company standards and project deadlines

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Data Entry & Administration:

Assist with payroll data entry, timecard audits, and OCIP tracking Assist in tracking of field staff PTO requests Answer and direct phone calls and emails in a professional manner Greet clients and visitors, providing excellent customer service Update and maintain spreadsheets, logs, and financial reports as needed Assist in tracking job progress and managing calendars Support the management team with administrative tasks and special projects Take notes at weekly staff meetings

Compensation Package:

Base salary: $54,000-$62,000 per year, based on experience days sick leave annually 2 weeks paid vacation annually, accrued throughout the year Paid holidays when the office is closed 401(k) with 3% company contribution Health insurance - 50% employer-paid Yearly bonuses based on company/employee performance

Pay:

$54,000.00 - $62,000.00 per year

Work Location:

In person