Find & Apply For Office Manager Jobs in Placentia, California

Office Administrator / Accounts Receivable/Accounts Payable Las Colinas Co. Placentia, CA Job Details Full-time $24 an hour 1 hour ago Benefits Health insurance Dental insurance 401(k) Paid time off Paid sick time Qualifications Communication with suppliers Microsoft Outlook Spreadsheets Filing Financial issue resolution Administrative experience Financial records management Attention to detail Financial record maintenance Vendor relationship management Vendor communication Organizational skills Office experience Full Job Description About Las Colinas Co. Las Colinas Co. is an established commercial plumbing company with over 32 years of industry experience. We are seeking a dependable, organized, and detail-oriented Office Administrator to join our team at our Placentia, California office.

This role is ideal for an experienced office professional who can manage day-to-day administrative responsibilities while supporting accounts receivable (AR), accounts payable (AP), invoicing, and general office operations. The successful candidate will be comfortable working with customers, vendors, and internal team members to ensure invoices are processed accurately, payments are tracked, records are maintained, and office activities run smoothly.

We are looking for someone who takes ownership of their responsibilities, communicates professionally, and can manage multiple priorities with minimal supervision. Key Responsibilities Accounts Receivable/Payable & Customer Billing Prepare, process, and distribute customer invoices accurately and in a timely manner. Track outstanding invoices, monitor aging reports, and follow up on past-due balances. Communicate professionally with customers regarding invoices, payment status, and account discrepancies. Record customer payments and maintain accurate accounts receivable records. Research and resolve billing discrepancies in coordination with management and other team members. Maintain up-to-date customer account information and billing documentation. Accounts Payable & Vendor Management Receive, review, code, and process vendor invoices for payment. Verify invoices against purchase orders, receipts, or other supporting documentation as applicable. Track vendor payment due dates and help ensure payments are processed accurately and on time. Communicate with vendors regarding invoices, payment status, and account discrepancies. Maintain organized accounts payable records and supporting documentation. Assist with reconciling vendor statements and resolving billing discrepancies. General Office Administration Answer and direct incoming phone calls, respond to emails, and provide professional customer service. Maintain organized digital and physical files, records, and office documentation. Enter and update information in accounting software, spreadsheets, and other office systems. Assist with data entry, document preparation, filing, and other routine administrative tasks. Coordinate with management, field personnel, customers, and vendors to support daily business operations. Assist with scheduling, correspondence, and other office coordination as needed. Perform additional administrative and accounting support duties as assigned. Qualifications & Skills The ideal candidate will have previous office experience and the ability to manage administrative and basic accounting responsibilities accurately and efficiently.

Required qualifications:

Previous experience in an office administration, bookkeeping, billing, or accounting support role. Working knowledge of accounts payable, accounts receivable, invoicing, or related financial processes. Strong organizational skills and exceptional attention to detail. Proficiency with Microsoft Office, including Outlook and Excel, and the ability to learn accounting and office management software. Strong written and verbal communication skills. Professional and courteous communication with customers, vendors, and coworkers. Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities independently. Dependability, punctuality, and a strong sense of accountability. Ability to identify discrepancies, maintain accurate records, and follow established procedures.

Preferred qualifications:

Experience in the plumbing, construction, contracting, or other service-based industries. Familiarity with accounting software and electronic invoice processing. Experience reconciling vendor statements, tracking receivables, and following up on overdue customer payments. Basic bookkeeping or general accounting knowledge. Experience working for a plumbing, construction, contracting, or other service-based company is a plus. Compensation & Benefits $24.00 per hour Full-time position Health insurance Dental insurance 401(k) Stable position with an established commercial plumbing company with 32 years in business Schedule Full-time. Work Location Placentia, CA How to Apply Please submit your resume detailing your previous office experience and any relevant experience with invoicing, billing, accounts receivable, customer service, or administrative work.

Pay:

$24.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid sick time Paid time off

Work Location:

In person