Find & Apply For Office Manager Jobs in Stevenson Ranch, California

Executive Assistant to the Office Manager Stevenson Ranch, CA 91381 $20

•$30 an hour

•Full-time Apply with Indeed About the

Position:

We are currently seeking an experienced, highly motivated, self-sufficient, highly organized, detail

•and goal-oriented Executive Assistant to join our close-knit, fast-growing team. The ideal candidate will assist the Firm's Office Manager in general day-to-day operations, serving as a key operational support resource across the firm. This person will be a go-getter with a positive attitude, quick learning agility, and strong problem-solving capabilities to resolve daily operational challenges proactively. This person will assist in tracking project and firm-wide deadlines, assisting the Office Manager in answering employee questions, and helping to keep employees accountable while providing constructive feedback. This person will manage the Office Manager's calendar, schedule and book appointments, as well as shadow and take notes during meetings. Personality, leadership, character, intelligence, and integrity will be paramount considerations. This position requires a strong organizational skillset and a solid understanding of law firm administration and task management. Must be proficient in utilizing Clio and Microsoft Office 365. Must be familiar with basic Human Resource and Employment law compliance requirements in the state of California. The primary responsibilities of the role include, but are not limited to: Provide direct administrative support to the Office Manager, as well as support to the Firm owner and partners as needed. Manage the Office Manager's calendar, schedule and book appointments, shadow and take detailed meeting notes, and manage/update firm-wide task lists and deadlines. Assist with onboarding of new hires, conduct initial employee training, and coordinate ongoing training initiatives. Draft and prepare Standard Operating Procedures for legal workflows at the direction of Attorneys and Paralegals. Participate in the recruitment and hiring process for Attorneys and Paralegals. Provide support with HR-related responsibilities and projects as assigned. Handle confidential matters with discretion and professionalism. Assist with coordinating office equipment maintenance, repairs, and daily operational support. Provide day-to-day guidance and oversight to administrative personnel, including administrative interns, receptionists, office assistants, and secretaries, in coordination with the Office Manager.

Requirements:

Must have reliable transportation to and from the Office. Strong and reliable work ethic with a positive, proactive, "go-getter" attitude. Ethical and trustworthy, maintaining client confidentiality and handling sensitive firm or client-related information responsibly. Exceptional attention to detail and strong organizational skills. Quick learner with strong problem-solving and critical-thinking skills. Ability to hold team members accountable while maintaining positive professional relationships and delivering constructive feedback. Able to follow directions, multitask efficiently, and stay focused with minimal supervision. Required technical proficiency with Clio legal software and Microsoft Office 365 (Word, Excel, Outlook).

Qualifications:

Minimum of 2 years of professional experience working in a law firm environment in an Executive Assistant, Administrative Assistant, or similar support role (Required). Proven proficiency with Microsoft Office 365 applications (Required). Strong written and verbal communication skills for effective interaction across all levels of the firm. Demonstrated analytical and problem-solving capability; intellectual curiosity and adaptability. Who will you be Accountable for: This person will work closely with the Managing Shareholder, Partner Attorney, Supervising Paralegal, and Office Manager to hold support staff and associate attorneys accountable and task-oriented. Collaborate and build relationships with the leadership team and employees, providing updates on project deadlines and task tracking to help managers and executives make informed decisions. Contribute to firm efficiency and productivity by supporting workflow management and tracking daily deliverables. This person will perform various internal follow-up duties related to managing workloads and deadlines for Attorneys and Paralegals.

Who We Are:

We are a woman-owned business that specializes in multiple practices of the law. Our team is a family and as such, we treat all attorneys, employees, and clients with the utmost care personally and professionally. We work hard but also value taking time to appreciate each other and celebrate each other's achievements. Our team and practice are ever-growing and evolving. We value honest individuals with integrity and a growth-mindset. Our team is proud to practice in business and business litigation law, mergers and acquisitions, trademarks, employment law, retail store representation, real estate transactions and real estate litigation, trusts and estates, and trust litigation.

How We Hire:

Odom Law Group, APLC does not discriminate against its associates or applicants because of race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability or medical condition. Equal employment opportunities will be extended to all persons in all aspects of the employer-associate relationships, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoffs, recall and termination. Every reasonable accommodation will be made for disabled associates. Resumes and applications for employment at Odom Law Group, APLC will be evaluated by Management on the basis of qualifications to meet the requirements of the position and ability to perform the requirements of the position. Please submit your resume through Indeed, no phone calls please. We look forward to hearing from you.

Benefits:

401(k) Dental insurance Health insurance Vision insurance

Vacation Time Free Parking Group Events Schedule:

Monday to Friday (8:00am

•5:00pm) with expectation to work overtime as called upon.

Job Type:

Full-time, Exempt Work Location:

In person; On-site Ability to commute/relocate: Stevenson Ranch, CA 91381: Reliably commute or planning to relocate before starting work (Preferred).

Salary Range:

$20

•$30 an hour (Based on Experience). Salary is commensurate with skill and experience and is negotiable. Please forward your cover letter, resume, and salary requirements.

Pay:

$20.00

•$30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Experience:

Administrative Assistant:

2 years (Required)

Work Location:

In person