Find & Apply For Office Manager Jobs in Brooklyn, Connecticut

This design firm is seeking a Studio Manager to serve as a key operational partner to leadership across its interior design practice and furniture showroom business. This is a non-design role focused on executive support, office operations, financial administration, and business coordination. The successful candidate will play a pivotal role in ensuring the smooth day-to-day functioning of the organization by managing complex schedules, streamlining administrative processes, supporting financial operations, and maintaining efficient business practices. This position allows the firm's leadership to remain focused on client relationships, creative execution, and the continued growth of the business.

Key Responsibilities:

Executive & Administrative Support Manage complex calendars, scheduling meetings, site visits, and appointments with clients, consultants, vendors, recruits, and project teams. Coordinate meeting logistics, prepare agendas, organize materials, and track action items and follow-up tasks. Anticipate scheduling conflicts, monitor deadlines, and ensure leadership remains informed of upcoming priorities. Support efficient communication and help maintain focus on high-priority business objectives.

Financial & Billing Administration:

Prepare invoices using approved project, contract, time, and expense information. Monitor accounts receivable, invoice status, payment schedules, and client follow-up communications. Organize vendor invoices and assist with payment processing and financial documentation. Track recurring expenses and maintain accurate records for bookkeeping and financial reporting. Ensure documentation and financial records remain organized and separated across both businesses.

Office & Business Operations:

Oversee day-to-day office functions, including coordination of vendors, building services, supplies, maintenance, mail, and office access. Maintain organized business records, contracts, insurance documentation, certificates, and renewal schedules. Assist with recruiting and onboarding administration, including interview coordination and candidate communication. Develop and improve administrative systems and processes to support operational efficiency across both companies.

Skills and Experience:

Previous experience in an Executive Assistant, Studio Manager, Office Manager, Operations Coordinator, or similar administrative role. Excellent organizational skills with the ability to manage multiple priorities and maintain exceptional attention to detail. Strong written and verbal communication skills, with a professional and service-oriented approach. Ability to handle confidential business, financial, and personnel matters with discretion and sound judgment. Proficiency with calendars, spreadsheets, shared document platforms, and administrative or accounting software. Self-motivated and proactive, with the ability to work independently and anticipate business needs. Experience within the design industry is not required; candidates from a wide range of industries are encouraged to apply. Strong problem-solving abilities and a commitment to ensuring smooth business operations.

Benefits:

Opportunity to work closely with leadership across two creative and growing businesses. Dynamic and collaborative work environment within the design and furniture industry. Exposure to business operations, executive leadership, and strategic decision-making. Meaningful role with significant impact on the success and efficiency of both organizations. Professional growth opportunities in operations, administration, and business management. Role Scope This position is responsible for coordinating and managing administrative, operational, and organizational functions, enabling leadership to focus on strategic priorities. The role does not involve design work, project design decisions, hiring authority, financial strategy, or responsibility for setting project scope and fees.