Find & Apply For Office Manager Jobs in Milford, Connecticut

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Job Title:

Office Administrator Duration:

Permanent, Direct-Hire Shift:

M-F, 1st

Shift Notes:

Immediate need ASAP Must successfully pass a background check and drug screening (THC is excluded from testing). U.S. citizenship or permanent residency is required due to the nature of the work and customer base. Office Administrator Full-Time | Administrative Support Job Summary We are seeking a reliable and organized Office Administrator to serve as the primary point of contact for visitors and callers while providing essential administrative, shipping, and facilities support for our aerospace manufacturing operation. This role combines front-desk reception duties with office support, vendor coordination, and light facilities management. The ideal candidate is detail-oriented, proactive, and comfortable handling a wide variety of tasks in a fast-paced manufacturing environment. This position is key to keeping daily operations running smoothly and supporting both the local team and corporate functions. Key Responsibilities Reception & Front Desk Answer and direct incoming phone calls to the appropriate personnel. Greet and direct visitors, including customers, service representatives, and delivery personnel (UPS, FedEx, USPS). Maintain bulletin boards with employee notices, government postings, and birthday/celebration information. Plan and organize group activities and celebrations (holiday luncheons, retirements, customer visits, etc.). Office Support & Administrative Tasks Perform accurate data entry in the company ERP system. File purchase orders, sales orders, and other documentation in an organized manner. Manage daily shipping activities, including creating labels and cataloging receipts for UPS, FedEx, and USPS. Catalog and distribute petty cash as needed. Place and track orders for shop supplies and miscellaneous purchases (WB Mason, Amazon, ink cartridges, McMaster-Carr, paper products, etc.). Assist other departments with secretarial and administrative support as needed. Run local errands (bank, post office, tax office, Costco, etc.). Purchase and stock the refreshment refrigerator. Open, sort, and distribute incoming mail. Facilities & Vendor Coordination Coordinate building maintenance and meet with service providers (HVAC, fire suppression, plumbing, lawn care, snow removal, dumpster service, rag company, phones, IT, first aid, and janitorial services). Renew and manage utility maintenance contracts and other software-related contracts. Schedule waste pickup for scrap metal, waste oil, used coolant, and mineral oil. Corporate Support Provide support to the corporate office as directed. Assist the Finance department by scanning and forwarding received invoices, reports, and mailed payments. Support the Human Resources department by posting and distributing information as directed. Perform other administrative duties as assigned. Required Qualifications Education & Experience High school diploma or equivalent required. 5+ years of administrative, office support, or receptionist experience preferred. Skills & Abilities Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Professional and friendly demeanor when interacting with visitors, vendors, and employees. Proficiency with Microsoft Office (Outlook, Word, Excel) and ability to learn ERP and shipping software. Ability to multitask and prioritize in a busy office environment. Reliable, self-motivated, and able to work independently with minimal supervision. Valid driver's license and reliable transportation for local errands. Ability to maintain confidentiality with sensitive company and employee information. Preferred Qualifications Previous experience in a manufacturing or industrial office environment. Familiarity with shipping systems (UPS, FedEx) and basic inventory or purchasing processes. Experience coordinating vendors or managing facility-related service contracts. Prior experience with ERP systems or data entry in a business setting. Event planning or employee engagement experience. Working Conditions & Physical Requirements Primarily office-based with frequent interaction at the front desk and throughout the facility. Regular use of computers, phones, printers, and standard office equipment. Regular walkthroughs of the machine shop environment. Occasional light lifting (up to 25-30 pounds) of packages, supplies, or office materials. Ability to sit or stand for extended periods and move around the facility as needed. Local driving required for errands and occasional vendor meetings. Additional Requirements Must successfully pass a background check and drug screening (THC is excluded from testing). U.S. citizenship or permanent residency is required due to the nature of the work and customer base. This role is ideal for someone who enjoys variety, takes pride in keeping an office running smoothly, and thrives as the go-to person for day-to-day support. #CNX200

Pay:

$26.00 per hour

Benefits:

401(k) Dental insurance Health insurance

Education:

High school or equivalent (Required)

Experience:

administrative, office support, or receptionist: 5 years (Required)

MS Office:

5 years (Required)

Work Location:

In person