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Simsbury United Methodist Church ("SUM")

Position Description :

SUM Office Manager Job Title:

SUM Church Office Manager Reporting Relationship:

SUM Senior Pastor Purpose:

• To support the clergy and work with staff members in executing the functions of the church
• Serve as the central point of contact for visitors, committee leaders, and the congregation.
• Oversee the daily activities of the church office.

Duties & Responsibilities:

• Provide general office clerical and administrative support of clergy and church staff. This includes greeting office visitors, answering phones, sorting/distributing mail, and handling routine correspondence (verbal, written and electronic).
• Maintain, update, and book all meetings on Master Calendar, within 48 hours of request.
• Respond to requests and inquiries from staff and parishioners within 48 hours of receipt.
• Process and Code invoices with appropriate expense accounts within 48 hours of receipt. Obtain invoice payment approval, when necessary.
• Coordinate and complete the "hard copy" communication distribution to the SUM community without digital connections.
• Coordinate scheduling of maintenance and campus repairs with Sexton/Trustees.
• Interface with SUM Finance and Bookkeeper in shared processes and practices.
• Sort checks from weekly Sunday worship and mail receipts for counters: each Monday, AM.
• Process expense reports for staff & parishioners within 3 days of receipt.
• Work with Finance on various outreach programs - (monitor incoming checks for deposit)
• Work with Finance on Stewardship/Pledges (Reporting)
• Coordinate special services (Funerals/Weddings), including special bulletin (Completed 1 week prior to special event). Organize, prepare, and process all related invoices and billing for event/event sponsor)
• Work with membership committee on updating member directory.
• Coordinate Church Conference Report

Coordinate Statistical Data Report Required Qualifications:

• High School diploma/some college preferred.
• Previous experience in office administration.
• High proficiency in Microsoft Office Suite including PowerPoint, Excel, Word along with a good working knowledge of other computer programs.
• Familiarity in Mailchimp and Squarespace (Desired)
• Strong written (grammar/composition/edit/proof reading) and communication skills.
• Demonstrates a positive, respectful, and professional approach when interacting with staff and SUM members.
• Clear understanding of professional boundaries and ability to maintain strict confidentiality of all personal identifiable ("PII") and other sensitive information.
• Demonstrated ability to take initiative and work both independently and collaboratively.
• Must be proactive in anticipating problems/issues within their role and scope of responsibilities.
• Strong problem-solving ability

Working Conditions:

• This is full-time, (30 hours/week) in-person office job with occasional work required evenings and/or weekends.
• Project work may be completed at home, with specific permission granted by Supervisor (SUM Senior Pastor) October 2026

Pay:

From $20.00 per hour Expected hours: 30.0 per week

Work Location:

In person