Find & Apply For Office Manager Jobs in Cocoa Beach, Florida

Our busy real estate office is looking for a dependable, organized, and enthusiastic Administrative Assistant to join our team! This flexible, 1099 independent contractor opportunity provides administrative support and office coverage across our five locations as needed. This position would be 20-30 hours a week. In this role, you'll help keep daily operations running smoothly, welcome clients and visitors, assist agents, review documents, and support office communications answering phones. You'll also work with our Property Management Division, where attention to detail, accurate record keeping, and timely follow-through are essential. The ideal candidate is adaptable, comfortable with technology, quick to learn new programs, and able to manage multiple priorities. Strong communication skills, a friendly and professional attitude, and reliable transportation to travel between 5 office locations are important for success. This important support role helps keep our office running smoothly while providing friendly, professional assistance to our agents, clients, and visitors. The ideal candidate takes initiative, pays close attention to detail, and enjoys handling a variety of responsibilities in a fast-paced environment. Key Responsibilities Greet clients and visitors, answer phone calls, and direct inquiries with a welcoming, professional attitude. Property Management Administrative Tasks including but not limited to ordering leases, running hot sheets to update property details in management software etc... Provide daily administrative support to agents and management, including correspondence, data entry, and office coordination. Coordinate commission paperwork and assist with commission processing. Process closing files, track required paperwork, and follow up on missing information. Review documents for accuracy and completeness while handling sensitive information with discretion. Prepare flyers, postcards, and other marketing materials with attention to accuracy, presentation, and branding. Organize and maintain paper and digital files so records are current and easy to locate. Use Google Drive to create and organize folders, upload and share documents, and manage file access appropriately. Google Drive Skills are a must including Sheets, Docs etc... Help maintain a clean, tidy, well-stocked, and welcoming office. Qualifications & Skills Previous administrative or office support experience. Proficiency in Microsoft Office applications, including Word, Excel, and Outlook. Working knowledge of Google Workspace, including Google Drive, Docs, Sheets, Gmail, and Calendar. Familiarity with QuickBooks is a plus. Strong computer skills, including accurate data entry, digital file management, and the ability to learn new programs quickly. Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines. Strong written and verbal communication skills and a friendly, service-oriented approach. Attention to detail when reviewing paperwork and maintaining transaction records. Ability to work independently, follow through on assignments, and collaborate with a team. Dependability, professionalism, discretion, and a willingness to help wherever needed. Real estate office experience and familiarity with Canva or similar design programs are a plus. Who We're Looking For We're looking for someone who is dedicated, takes pride in their work, and is excited to be an important part of our team. If you enjoy supporting others, keeping things organized, and making a positive difference in the daily success of an office, we'd love to hear from you!

Work Location:

5 Office Locations throughout

Brevard Work Remotely No Pay:

$15.00 per hour

Education:

High school or equivalent (Preferred)

Experience:

Customer service: 1 year (Preferred) Customer Service /

Support:

1 year (Required)

Data Entry:

1 year (Required)

Work Location:

In person