Find & Apply For Office Manager Jobs in Homestead, Florida

About the Position G Millwork is a growing millwork company seeking an experienced, highly organized, and proactive Office Manager to take ownership of the administrative and financial organization of our office. This is a key management position that reports directly to the President/Owner and currently supervises a small administrative team while coordinating closely with Sales, Purchasing, Warehouse, Production, Delivery, and Installation. We are looking for someone who combines strong office-management and administrative skills with hands-on bookkeeping and accounting experience. The right candidate will be comfortable creating organization, following up on unfinished work, maintaining accountability, identifying problems before they become larger issues, and helping keep customer orders and internal processes moving. Key Responsibilities Manage and supervise daily office operations and administrative staff. Maintain accurate bookkeeping and company financial records using QuickBooks. Manage Accounts Payable (AP), Accounts Receivable (AR), collections, and routine reconciliations. Prepare vendor payments, checks, payment schedules, and supporting documentation for management review and approval. Monitor outstanding customer balances and maintain consistent collection follow-up. Maintain organized vendor, customer, employee, and financial documentation. Coordinate with the company's CPA regarding bookkeeping, reports, reconciliations, and required accounting documentation. Review employee time records and coordinate payroll administration. Assist with employee onboarding, files, HR documentation, warnings, and other routine administrative HR responsibilities. Monitor incoming sales leads and help ensure proper follow-up and CRM updates are being completed. Monitor customer orders and identify missing information, administrative delays, or unresolved issues. Investigate delayed orders and coordinate with Sales, Purchasing, Warehouse, Production, Delivery, and Installation to determine the cause and ensure proper follow-up. Assist with customer complaints by gathering information, coordinating with the appropriate departments, and following issues through resolution. Create and maintain administrative procedures, checklists, deadlines, and accountability systems. Provide management with regular updates regarding collections, upcoming payments, delayed orders, unresolved customer issues, and other matters requiring attention. Qualifications Strong administrative and office management experience required. Strong hands-on bookkeeping and accounting experience required. Strong QuickBooks experience required. Experience with Accounts Payable, Accounts Receivable, collections, bank reconciliations, and credit-card reconciliations. Previous Office Manager, Administrative Manager, or similar leadership experience preferred. Experience supervising office employees and maintaining accountability. Excellent organization, follow-up, attention to detail, and time-management skills. Ability to manage multiple priorities and follow problems through to resolution. Professional communication skills with customers, vendors, employees, managers, and accounting professionals. Ability to maintain confidentiality with sensitive company, financial, and employee information. Proactive mindset and ability to take initiative without requiring constant direction. Experience in construction, millwork, manufacturing, distribution, building materials, or a related industry is a plus. What We Are Looking For We are looking for a manager who takes ownership and naturally asks: What is overdue? What has not been collected? What needs to be paid? What order is delayed? What customer needs an answer? What lead has not been followed up? What task has not been completed? The successful candidate will help create accountability and organization throughout the office while working closely with management and other departments. This is an excellent opportunity for an experienced Office Manager who wants to play an important role in a growing company and grow with the organization. What We Offer Competitive compensation based on experience and qualifications. Starting at $62,000 annually, plus 1 week of paid vacation after completing the first year of employment with strong room for growth and performance-based bonus opportunities. Opportunities for professional growth and advancement. Stable, long-term position with increasing responsibility and room to grow as the company expands. G Millwork is looking for a dependable, experienced professional who wants to take ownership, build strong systems, and grow with the company.

Pay:

From $62,000.00 per year

Experience:

Bookkeeping:

2 years (Preferred)

Work Location:

In person