Find & Apply For Office Manager Jobs in Wellington, Florida

Front Office Administrative Assistant Part-Time 25+ hours - Wellington, FL (In-Person) MUST be proficient in computer operations, customer service and sales. About Us Acupuncture and Wellness of the Palm Beaches is a boutique holistic medical and wellness clinic offering acupuncture, integrative medicine, and holistic aesthetic treatments in a serene, uplifting environment. We are dedicated to providing exceptional care and a personalized experience to every patient who walks through our doors. We're looking for an exceptional Front Office Administrative Assistant to be the welcoming face and heartbeat of our practice — someone who is organized, reliable, and passionate about holistic wellness, and who thrives in a dynamic, patient-centered environment. About the Role This is a multi-faceted role that requires strong communication skills, sales, attention to detail, and a professional, compassionate presence. You'll be the first point of contact for our patients and play a vital role in ensuring their experience is seamless, supportive, and memorable from start to finish. Key Responsibilities Your daily tasks will include a blend of administrative, customer service, and creative responsibilities, such as: Greeting patients with warmth and professionalism and creating a welcoming, calming environment Assisting with product and service sales, recommendations, and patient education in a non-salesy, service-focused manner Managing appointment scheduling, check-in/check-out, and payment processing with accuracy and care Answering phones, returning calls, and responding promptly to patient inquiries Maintaining digital patient records and ensuring HIPAA compliance Assisting with daily office operations, including preparing patient paperwork and coordinating practitioner schedules Supporting marketing efforts — brainstorming creative promotional ideas and working cooperatively with operations manager and marketing colleagues Maintaining a clean, orderly, and inviting reception space What We're Looking For A polished communicator with excellent interpersonal and customer service skills Highly organized, detail-oriented, and able to manage multiple priorities at once A proactive problem solver who works well independently and as part of a collaborative team Tech-savvy and comfortable using scheduling software, email platforms, and social media tools Sales experience and comfort with discussing services and products with patients Creative mindset A genuine interest in holistic health, integrative medicine, and wellness Commitment to long-term growth within the practice Preferred Experience & Qualifications 2+ years of front office or administrative experience in a healthcare, wellness, or spa environment 2+ years of marketing or social media experience is a plus but not required Familiarity with practice management software or capable of learning quickly Professional phone and email etiquette Schedule & Compensation Part-time, approximately 9:00 AM - 3:00 PM or 3:00 - 7pm Monday through Friday (variable) Occasional Saturdays may be required for events or clinic needs Competitive pay based on experience and qualifications How to Apply If you are passionate about holistic wellness and are excited to be part of a warm, patient-centered team, we'd love to hear from you.

Please email your resume to:

info@acupb.com and frontdesk@acupb.com In the subject line, include: "Front Office Administrative Assistant Application." In the body of your email, share three short reasons why you believe you're the perfect fit for this position.

Job Type:

Part-time Pay:

$20.00 - $23.00 per hour

Work Location:

In person