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OFFICE MANAGER / EXECUTIVE ASSISTANT

Pelleschi's Distributions LLC Location:

Dallas, GA Job Type:

Full-Time Pay:

$800/week — W-2

Schedule:

Monday-Friday About the Position Pelleschi's Distributions LLC is a rapidly growing distribution company looking for a highly organized, dependable, and detail-oriented Office Manager / Executive Assistant to help manage the day-to-day administrative and operational side of the business. This position will work closely with the owner and sales team and will be responsible for keeping our CRM, inventory, orders, reporting, payments, and general office operations organized and running smoothly. This is an excellent opportunity for someone who enjoys being the person who keeps everything organized and makes sure nothing falls through the cracks. Responsibilities Administrative & CRM Maintain and regularly update our CRM/Odoo system Double-check sales entries, inventory movements, invoices, and other CRM information for accuracy Implement CRM updates and process improvements Maintain company paperwork and documentation Ensure administrative processes are completed accurately and on time Inventory & Warehouse Regularly conduct and track warehouse inventory Communicate with sales representatives to verify inventory in their vehicles Reconcile inventory discrepancies Track incoming and outgoing shipments Assist with unloading shipments when needed Help organize warehouse inventory Prepare and ship customer orders Sales & Commission Administration Maintain company sales spreadsheets Prepare monthly commission reports Calculate sales representative commissions based on company systems and reporting Prepare sales reports and performance summaries Track product sales and identify best-selling products Assist with analyzing sales and profit margins Accounts Receivable & Vendor Administration Follow up with customers regarding outstanding invoices and payments Collect and track customer payments Prepare vendor payments Track vendor invoices and balances Prepare vendor purchasing and performance reports Place approved orders with vendors Place drop-ship orders through vendor portals Executive Assistant Responsibilities Assist the owner with day-to-day administrative tasks Handle occasional office errands Help coordinate and organize business needs Answer operational questions from sales representatives Serve as a point of contact for sales representatives when the owner is unavailable Take on miscellaneous office-related tasks as needed Help identify problems before they become larger issues What We're Looking For The ideal candidate is: Extremely organized and detail-oriented Reliable and dependable Comfortable working independently Good with numbers and spreadsheets Comfortable learning and using CRM/software systems Strong communication skills Able to multitask and prioritize Comfortable handling confidential business information Proactive and willing to solve problems without constantly needing direction Comfortable working in both an office and warehouse environment Able to occasionally assist with physical tasks such as unloading shipments Previous experience with QuickBooks, Odoo, CRM systems, inventory management, bookkeeping, office administration, or distribution is a plus but not required. Important Qualities We're looking for someone who can eventually become the go-to person for the administrative and operational side of the company. You should be someone who sees something that needs to be done and takes care of it rather than waiting to be told. The goal of this position is to allow the owner to focus on growing the company, sales, vendor relationships, and strategic decisions while you make sure the day-to-day administrative operations stay organized. Compensation $800 per week — W-2 Full-time position with opportunities for increased responsibility and compensation as the company continues to grow. To Apply Please submit your resume and briefly explain why you believe you would be a good fit for this position. Pelleschi's Distributions LLC is an equal opportunity employer.

Pay:

$800.00 per week

Benefits:

Employee discount Paid time off

Work Location:

In person