Find & Apply For Office Manager Jobs in Powder Springs, Georgia

About the Role Our family-owned construction company is looking for an experienced Office Manager to own the day-to-day bookkeeping and financial operations of the business, while also bringing the financial acumen to help run the company. This is a hands-on, in-office role at the center of how the company functions: payroll, accounts payable/receivable, job costing, basic HR administration, and general office upkeep all run through this position. Beyond day-to-day bookkeeping, we need someone who can operate with real autonomy. This person should proactively identify the data, reports, and financial analysis leadership needs to make decisions, rather than waiting to be asked. They should be comfortable interpreting the numbers, spotting trends or red flags, and translating raw financial data into clear, actionable information for ownership. We are a paper-based shop with long-standing processes. We need someone who is comfortable adopting our existing processes and keeping things accurate and organized day to day, while offering reasonable recommendations for improvement along the way. This isn't a role focused on a mass overhaul of our systems; it's about reliable execution first, with thoughtful suggestions welcomed as they come up. The right person is detail-oriented, dependable, and unbothered by imperfect systems, but also confident enough to work independently and drive the financial reporting process without close oversight. Key Responsibilities Bookkeeping & Accounting Manage day-to-day bookkeeping using Sage ERP, including accounts payable, accounts receivable, and general ledger entries Track job costs by project, ensuring expenses are coded and allocated correctly for accurate project-level profitability Process weekly payroll accurately and on time Calculate, file, and remit payroll taxes on schedule (federal, state, and local) Reconcile bank and credit card statements Maintain organized, accurate paper and digital financial records Own the month-end close process and independently prepare and deliver regular financial reports and analysis (P&L, job cost/WIP reports, cash flow) to leadership Proactively anticipate the financial data, trends, and reports leadership needs to run the company, surfacing insights and flagging risks or opportunities without being asked Serve as main point of contact with external accounting support Support the annual audit/tax prep process by organizing documentation for our outside CPA/accountant Benefits & HR Administration Administer the company's small employee benefits package (enrollment, changes, basic questions) Maintain employee files and required HR documentation Support onboarding paperwork for new hires Handle basic HR administrative tasks as they arise (not a full HR function) Office Operations Serve as the go-to person for day-to-day office functioning, including supplies, vendor coordination, mail, and filing Support leadership with scheduling, correspondence, and follow-through on action items Help prioritize competing demands and proactively flag what needs leadership's attention ("manage up") Other duties as assigned Schedule Business Hours, 8:00am - 4:00pm, flexible with collaboration with existing office team members; on-site daily Hourly position; overtime paid for all hours worked beyond 40/week Qualifications Required Solid bookkeeping/accounting experience (AP, AR, reconciliations, payroll) Strong financial acumen, with the ability to read, interpret, and clearly explain financial statements and job cost reports to non-financial leadership Demonstrated ability to drive data-driven decisions, anticipating what data and reports are needed, identifying issues proactively, and bringing solutions forward rather than waiting for direction Experience processing payroll and filing payroll taxes High attention to detail and strong organizational skills Comfort working in a paper-based, traditional office environment with established processes Proficiency with Microsoft Office Suite (Excel in particular) Ability to work independently, manage competing priorities, and communicate clearly with leadership Reliable, on-site presence; this is not a remote or hybrid role Discretion with confidential financial and employee information Preferred 2+ years' experience in the construction industry Associate's degree in accounting, business, or related field (Bachelor's degree a plus) Experience with Sage ERP or similar accounting software Prior experience preparing management-level financial reports, budgets, or forecasts Prior HR administration experience (benefits, onboarding, employee files) Prior experience in construction, trades, or a similar industry, including job costing/WIP reporting What We're Looking For (Fit) A self-starter who anticipates what ownership needs before being asked, and proactively brings forward the numbers and analysis to support key decisions Someone who can work effectively within our current processes and pace of change, while contributing practical, well-timed suggestions for improvement A steady, detail-first person who takes ownership of accuracy over speed Someone comfortable wearing multiple hats across bookkeeping, payroll, and general office support A team player who can work closely with ownership/leadership and help keep them organized and on track

Pay:

$30.00 - $35.00 per hour

Benefits:

Dental insurance Health insurance Paid time off

Work Location:

In person