Find & Apply For Office Manager Jobs in Hilo, Hawaii

Overview We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth and efficient operation of our office environment, supporting daily administrative functions and fostering a productive workplace. As an Office Administrator, you will be the backbone of our administrative team, managing a variety of tasks that keep our office running seamlessly. Your proactive approach, excellent communication skills, and technical proficiency will contribute significantly to our success. This paid position offers an exciting opportunity to develop your skills in office management while supporting a vibrant team dedicated to excellence. Responsibilities Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service with professional phone etiquette. Coordinate calendar management and scheduling for team meetings, appointments, and events using productivity software and Google Workspace tools. Perform data entry, maintain accurate filing systems, and update spreadsheets to ensure all records are current and accessible. Handle office supply inventory, place orders as needed, and oversee general office maintenance to create an organized workspace. Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking. Assist with client communication and support activities, ensuring prompt responses to inquiries and effective follow-up. Provide administrative support such as proofreading documents, word processing, and managing correspondence to uphold professionalism across all communications. Qualifications Proven experience in office management or administrative roles with strong clerical skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, spreadsheets, and productivity software. Excellent computer literacy with the ability to quickly adapt to new technology tools and software platforms. Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently. Exceptional communication skills in both verbal and written forms; bilingual abilities are a plus! Experience with multi-line phone systems, data entry, filing systems, and customer service is highly desirable. Knowledge of QuickBooks or bookkeeping experience is preferred but not required. Join us as an Office Administrator to be a key player in creating an efficient, welcoming environment where teamwork thrives! Your dedication will help ensure our operations run smoothly while providing outstanding support to our clients and colleagues alike.

Pay:

$20.00 - $25.00 per hour Expected hours: 20.0 per week

Work Location:

In person