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Construction Office Administrator / Bookkeeper CEC Environmental Inc. - 5.0 Chicago Ridge, IL Job Details Part-time | Full-time From $55,000 a year 10 hours ago Benefits Paid time off Paid sick time Qualifications Accounting experience within construction industry Employee onboarding Confidential information handling Spreadsheets Professional ethics Microsoft Office High school diploma or GED Invoice payment processing QuickBooks Vendor communication Construction administrative experience Office management Onboarding process management Project stakeholder communication ProCore Cross-functional communication Payroll record maintenance Time management Full Job Description CEC Environmental Co. is seeking an Office Administrator / Bookkeeper to support key administrative, office, employee, project, payroll, and accounting processes for a local office. In this role, you will serve as an important point of contact for employees, leaders, project teams, customers, vendors, and corporate partners while helping ensure business-critical processes are completed accurately and on time. As an Office Administrator II, you will help keep daily operations running smoothly by supporting payroll, onboarding, invoicing, project documentation, employee communications, and office administration. You will work closely with project teams across the organization to provide timely, accurate, and professional administrative support. This position is ideal for someone with construction or manufacturing office administration and book keeping experience who is organized, detail-oriented, service-minded, and comfortable communicating with internal and external stakeholders at all levels. What you'll do: Administrative and Process Support Prepare AIA pay applications and close out project documentation. Support weekly invoicing and payroll processes for assigned project groups using platforms like LCP Tracker. Assist with certified payroll, union traveler agreements, and payroll-related documentation for monthly reporting. Manage project documents, filing, document organization, project closeouts, and related administrative records. Support project managers with monthly billing forms, bid credits, insurance certificates, change orders, and project setup activities. Assist with certificate of insurance tracking to support compliance. Coordinate new hire and rehire processing, orientation paperwork, and onboarding documentation. Process employee status changes, including union scale changes, leave changes, and other employment updates. Coordinate travel arrangements for field and union employees. Coordinate licensing testing for new hires and current employees. Support project administration bidding tasks such as copying and labeling drawings, assembling drawing packages, updating quality issue cards, entering spreadsheet data, tracking progress, and preparing job information reports. Ensure records are retained, protected, retrieved, transferred, and disposed of according to corporate procedures. Build productive working relationships with corporate departments, customers, vendors, and internal teams. Partner with leadership to prepare reports, presentations, postings, emails, and materials for key initiatives. Provide onsite meeting support by preparing meeting spaces, documents, and meals. Support budgeting and financial administration through invoice processing, billing collection, vendor maintenance, purchase order management, monthly billings, expense reporting, credit card reconciliation, and financial controls. Assist with month-end, quarter-end, and year-end financial duties as needed. Required Qualifications High school education or equivalent. Minimum of 5 years of administrative work experience. Experience in the construction or manufacturing industry Experience in Quickbooks, MS Office, Procore, Textura, LCP Tracker and GC Pay. Experience supporting payroll, onboarding, invoicing, project documentation and office operations. Familiarity with safety, compliance, employee records, or project administration processes. Strong attention to detail and ability to manage multiple priorities. Ability to communicate clearly and professionally with employees, leaders, customers, vendors, and corporate partners. Strong time management skills and ability to meet deadlines with urgency. Ability to handle confidential information with discretion and sound judgment. High level of professional integrity, honesty, and personal credibility. Experience supporting multiple leaders, projects and areas. Ideal Candidate Strengths The successful candidate will be someone who can: Collaborate effectively with peers, leaders, and cross-functional partners. Stay focused on results while maintaining strong customer service and attention to detail. Do the right thing by treating others with respect and acting with integrity. Adapt quickly to changing business and project needs. Create a welcoming office environment and support a balanced workplace culture. Seek clarity and alignment before moving work forward. Solve problems using available information and sound judgment. Take ownership of results. Write clear, concise, professional notes and correspondence.

Pay:

From $55,000.00 per year

Benefits:

Paid sick time Paid time off

Work Location:

In person