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Now viewing: Office Manager/Administrative Assistant
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A.M. Woodland Contracting Group
Office Manager/Administrative Assistant
Job Description
Company Overview A.M. Woodland Contracting Group is a full-service design and construction company specializing in luxury residential and commercial projects. From custom home building and remodeling to landscape architecture, outdoor living spaces, and specialty contracting services, we deliver exceptional craftsmanship with a seamless client experience. With national capabilities and the personalized service of a close-knit team, we are committed to building lasting relationships through integrity, innovation, and quality in everything we do. Responsibilities and Duties Office Administration
- Manage the daily operations of the office and administrative tasks.
- Develop, implement, and maintain office procedures and standard operating processes.
- Manage inbound leads and appointments for CEO and President
- Maintain office organization, supplies, equipment, and vendor relationships.
- Coordinate incoming mail, deliveries, shipping, and office inventory.
- Ensure company records, filing systems, and digital documents remain organized and up to date. Communication & Customer Experience
- Serve as the first point of contact for clients, vendors, and visitors.
- Ensure exceptional customer service standards are maintained.
- Assist leadership with scheduling, meetings, and company events. Financial & Administrative Support
- Assist with expense tracking, and office budgeting.
- Maintain confidential personnel and company records.
- Support payroll and HR administration as needed. Operations Support
- Help improve internal workflows and administrative processes.
- Coordinate office calendars and conference room scheduling.
- Assist departments with special projects and operational initiatives.
- Monitor office technology and coordinate IT support when necessary.
- Ensure compliance with company policies and administrative procedures. Additional Responsibilities
- Support leadership with day-to-day operational needs.
- Assist in organizing company meetings, training sessions, and events.
- Identify opportunities to improve efficiency and implement solutions.
- Perform other administrative and operational duties as assigned. Qualifications Required Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field preferred (or equivalent work experience).
- Minimum 3-5 years of office management or administrative leadership experience.
- Strong leadership, organizational, and problem-solving skills.
- Excellent verbal and written communication abilities.
- Exceptional attention to detail and ability to prioritize multiple responsibilities.
- Ability to maintain confidentiality and professionalism. Technical Skills
- Proficiency with Microsoft Office (Word, Excel, Outlook, Teams).
- Experience with CRM and project management software preferred (Buildertrend, LMN, or similar platforms).
- Comfortable learning new software and technology.
- Strong computer and document management skills. Desired Characteristics
- Positive, self-motivated, and dependable.
- Highly organized with excellent time management.
- Able to thrive in a fast-paced, growing company.
- Strong customer service mindset.
- Professional demeanor with the ability to interact confidently with clients, vendors, and team members.
- Continuous improvement mentality with a willingness to develop new systems and processes.