Find & Apply For Office Manager Jobs in Oak Lawn, Illinois

Office Manager/Administrative Assistant 10916 S Cicero Ave, Oak Lawn, IL 60453 Hybrid work Part-time, Full-time Real Estate Team Executive Assistant Coldwell Banker Realty | Oak Lawn, IL Flexible Compensation Based on Experience | Immediate Opening Join an Established, Successful Real Estate Business! Are you highly organized, detail oriented, organized, dependable, tech-savvy and someone who naturally takes initiative? Do you enjoy keeping things running smoothly, solving problems, working with people and making a difference? We are seeking a motivated, detail-oriented Executive Assistant to join an established, high-producing real estate team with Coldwell Banker Realty. This is an excellent opportunity for someone who enjoys variety in their work, values independence and takes pride in being an essential part of a successful team. The ideal candidate is a self-starter who can confidently manage daily office responsibilities, anticipate needs and prioritize tasks with minimal supervision. Real estate experience is a plus, but not required. We're more interested in finding the right person with the right attitude, abilities and work ethic! What You'll Be Doing Office Management & Client Relations Independently manage daily office operations, emails, phone calls, calendars, and correspondence. Communicate professionally and warmly with clients, Realtors, attorneys, lenders, and vendors. Follow up on outstanding tasks, inquiries and deadlines to keep everything moving forward. Maintain organized client files, databases, spreadsheets and digital records. Identify opportunities to improve efficiency and implement better systems. Real Estate & Listing Coordination Coordinate listing preparations, including photography, floor plans, signage, lockboxes and marketing materials. Assist with listing paperwork, MLS entries and updates and transaction documentation. Coordinate with brokerage transaction management and support services. Track important dates, appointments and closing-related tasks. Gather showing feedback and communicate updates. Consistently communicate financing updates to clients Handle occasional local errands, including signs, keys and lockboxes. Marketing & Technology Assist with marketing materials, social media posts, property promotions and mailings. Maintain and update online listings, websites, databases and marketing platforms. Utilize technology, including AI tools, to improve productivity and streamline daily operations. Maintain existing organized procedures and systems. Rental Property Administrative Support Record rental payments and track income and expenses. Prepare leases and renewal paperwork for review. Maintain organized rental property records and spreadsheets. Coordinate administrative details and scheduling as directed. What We're Looking For Minimum of 2 years of administrative, office management or related professional experience preferred. Exceptional organizational skills and attention to detail. Excellent verbal and written communication skills. Strong work ethic, dependability and follow-through. Ability to work independently, prioritize responsibilities and solve problems. Comfortable multitasking and adapting to changing priorities. Strong computer skills and willingness to learn new technology. Familiarity with Google Workspace, Canva, DocuSign, social media, and AI tools is a plus. Professional, personable, trustworthy and committed to exceptional client service. Reliable transportation for occasional local errands. A positive attitude, strong initiative and willingness to learn. Prior real estate experience or an Illinois real estate license is preferred but not required. For the right candidate, we are willing to cover the cost of obtaining an Illinois real estate license to expand industry knowledge and professional skills. This is an administrative position, not a commission-based real estate sales opportunity. What We Offer Competitive compensation based on experience, qualifications, and abilities. An established, successful business with a strong reputation. A professional, supportive work environment. Variety in daily responsibilities as no two days are exactly alike! Independence and the opportunity to take ownership of your work. Opportunities to learn new skills and grow professionally. Potential for additional hours and scheduling flexibility as the position develops. A long-term opportunity for the right person.

Compensation:

Competitive and commensurate with experience, qualificationsa nd demonstrated abilities. We value exceptional talent and are willing to offer compensation that reflects the skills and expertise a candidate brings to the position. This is primarily an in-office position requiring someone comfortable working independently. Some flexibility may be available once fully trained and proficient in office operations. Interested? We'd love to hear from you! Please submit your résumé along with a brief introduction highlighting your experience, skills, and availability. We are interviewing immediately! If you're organized, resourceful, dependable and enjoy being the person who keeps everything running smoothly, this could be a wonderful opportunity for you!

Job Types:

Full-time, Part-time Benefits:

Flexible schedule

Work Location:

Hybrid remote in Oak Lawn, IL 60453