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Executive Assistant Office Manager at The Larko Group Executive Assistant Office Manager at The Larko Group in Westchester, Illinois Posted in 1 day ago.

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full-time Our client, a leading professional services firm, is seeking a highly proactive Executive Assistant/Office Manager to support a fast-paced, high-performing team. This is a highly visible role for someone who thrives in a sophisticated environment, enjoys being the go-to person, and takes pride in anticipating needs before they arise. From executive and board meeting coordination to travel, office operations, and client-facing support, you'll play an important role in keeping the team organized, prepared, and operating seamlessly. Responsibilities Manage a dynamic, ever-changing calendar, including frequent last-minute scheduling adjustments and shifting priorities. Coordinate board meetings, partnering closely with executives and their EAs to align calendars, priorities, and logistics across multiple stakeholders. Coordinate domestic and international travel arrangements, including air and ground transportation, hotel accommodations, and dining reservations. Provide administrative and operational support to team members, including expense reporting and other day-to-day needs. Schedule and coordinate meetings, conferences, special events, and other team activities. Serve as the primary point of contact with building management for day-to-day facility needs, including access, HVAC, security, and common-area issues. Coordinate with third-party vendors and service providers to schedule repairs, track maintenance, and ensure timely resolution of facility needs. Monitor office supply inventory and proactively manage purchasing and vendor relationships to support smooth office operations and stay within budget. Manage conference room calendars and reservations, ensuring meeting spaces are organized, properly equipped, and client-ready. Coordinate catering, team meals, and food and beverage needs for meetings and office events. Support new employee onboarding by preparing workstations, coordinating building access, and providing office orientation. Maintain office equipment inventory and coordinate repairs, maintenance, and replacements as needed. Track and reconcile office-related expenses and invoices, including supply purchases and vendor payments. Receive, sort, and distribute incoming mail and packages, ensuring time-sensitive deliveries are promptly routed to the appropriate recipient. Maintain timely, accurate, and organized information flow across the office. Ideal Experience Bachelor's degree preferred. 2-4 years of administrative experience supporting a manager, executive, or senior-level professional. Polished and professional presence with the ability to confidently interact with high-profile clients and external contacts. Proven ability to take ownership of projects and responsibilities with minimal direction. Comfortable working in an entrepreneurial, fast-paced, and dynamic environment. Proactive, self-motivated team player who can work effectively both independently and collaboratively. Exceptional attention to detail with strong organizational skills and the ability to prioritize and manage multiple competing priorities. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite, Google Workspace, and other relevant business technologies. #118089 Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.