Find & Apply For Office Manager Jobs in Paragon, Indiana

Now Hiring:

Administrative Assistant & Front Office Coordinator Extraordinaire!

Employment Type:

Full-Time | On-Site | Weekly Pay | Benefits That Don't Suck! Do you love organizing chaos, catching typos in your sleep, and being the person everyone counts on to just know how to get things done? We're Structural Components Fabrication (SCF), a growing commercial steel fabrication company with big goals, strong personalities, and a healthy appreciation for people who can keep all the moving pieces moving. We're looking for an Administrative Assistant & Front Office Coordinator who thrives on variety, loves a good spreadsheet, and can juggle numbers, paperwork, and personalities without breaking a sweat. You'll be the friendly face of our front office, a go-to resource for our team, and the right hand to our Head of Administration & Infrastructure. This isn't a job where you'll sit around waiting for the phone to ring. We're looking for someone who sees what needs to be done, rolls up their sleeves, and gets after it. If you love making things run smoother, take pride in the little details, and enjoy being right in the middle of the action, keep reading. What You'll Be Doing (

AKA:

Why Everyone Will Love You Here) Keeping the Office Running Like a Well-Oiled Machine Being the first friendly face our customers, vendors, and visitors see when they walk through the door. Answering phones, directing inquiries, and making sure the right people get the right information. Keeping paperwork, digital files, office supplies, and all those little administrative details organized. Helping coordinate company lunches, employee celebrations, and other events that make SCF exceptional. Being a dependable resource for our team when something needs to get done, figured out, or followed up on. Helping Keep the Numbers in Line Entering accounts payable invoices accurately and keeping supporting documentation organized. Assisting with accounts receivable follow-ups and customer communications as assigned. Collecting W-9s, certificates of insurance, tax exemption forms, and other paperwork our vendors occasionally forgot to send. Helping reconcile vendor statements and maintain accurate financial records. Assisting with Positive Pay and other banking processes once trained. Working with QuickBooks, Excel, and other systems to keep our accounting information clean, organized, and up to date. Keeping Our People & Paperwork Straight Assisting with new-hire paperwork, employee files, and onboarding. Maintaining attendance and occurrence tracking. Supporting payroll reporting to our outside payroll provider once trained. (We don't make you calculate everyone's paycheck, promise.) Helping with benefits paperwork, employee documentation, and other HR administrative tasks. Keeping confidential information confidential. We love a good story, but not when it involves someone's paycheck or personnel file. Making Things Better, Not Just Getting Them Done Helping document processes so we're not reinventing the wheel every Tuesday. Finding ways to simplify paperwork, improve organization, and eliminate unnecessary steps. Learning new software and technology without immediately declaring it the enemy. Working closely with our Head of Administration & Infrastructure to build systems that can keep up with our growing company. What You Bring to the Table A personality that fits right in. We're a team of strong personalities, quick wit, and people who genuinely enjoy working together. Serious attention to detail. You notice when something doesn't add up, a document is missing, or a process isn't working. An ownership mentality. You don't need someone standing over your shoulder telling you what to do next. A love of organization. Spreadsheets, checklists, filing systems, and crossing things off a to-do list bring you a strange amount of satisfaction. Comfort with numbers. You don't need to be a CPA, but invoices, basic bookkeeping, and reconciling information shouldn't scare you. Technology confidence. QuickBooks, Microsoft Office, Excel, Outlook, and learning new software should be comfortably within your wheelhouse. The ability to shift gears. You can handle an interruption, solve a problem, and get back to what you were doing without losing your mind. Good judgment and discretion. You'll handle financial and employee information that requires accuracy, confidentiality, and professionalism. A healthy sense of humor and a little thick skin. We joke, we hustle, we move fast, and we believe work should be enjoyable. Experience We'd Love to

See:

3+ years in an administrative, office coordination, bookkeeping, or similar role. Experience with accounts payable, accounts receivable, or basic accounting. Familiarity with QuickBooks and Microsoft Office applications. Previous HR administration or payroll support experience is a bonus. Construction or manufacturing experience is great, but not required. Don't check every box? If you're sharp, resourceful, organized, and genuinely excited to learn, we'd still love to hear from you. What We Bring to the Table (Besides the Occasional Controlled Chaos) A hardworking, talented crew that genuinely enjoys working together. A company that's growing, evolving, and always looking for a better way to do things. Leadership that values your ideas, encourages initiative, and gives you room to grow. A Little About Us At SCF, our mission is simple: Build the communities around us. We fabricate the structural and miscellaneous steel that helps bring commercial construction projects to life. But we're just as serious about building a company our people are proud to be part of. We value integrity, speed, quality, transparency, and eliminating waste. We believe problems are meant to be solved, not passed around. And we're always looking for people who will challenge us to be better. We're located in Paragon, Indiana, away from the hustle of the city, with a team that appreciates hard work, good people, and a little room to breathe. Sound Like Your Kind of Chaos? Send us your resume and a quick note telling us why you'd thrive here. Tell us what makes you the person everyone relies on, a problem you've solved, or why organizing chaos is practically your superpower. Bonus points if you make us laugh. We're looking for someone who brings more than experience to the table. We want someone who brings initiative, personality, and a genuine desire to be part of what we're building. Structural Components Fabrication is an equal opportunity employer.

Job Type:

Full-time Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person