Find & Apply For Office Manager Jobs in Erlanger, Kentucky

Are you ready to bring your organizational superpowers to a vibrant manufacturing office? If you love variety in your workday, enjoy connecting with people, and thrive on keeping things running smoothly, this is the perfect role for you! As our Office Administrator, you'll be the friendly face and the go-to problem solver for our team, customers, and vendors. From managing orders and invoices to supporting payroll and making sure every detail is in place, you'll play a key part in our success. Enjoy a consistent Monday-Friday schedule, great benefits after just 90 days, and the chance to make a real impact every day. If you're looking for a workplace where your skills are valued and your positive attitude makes a difference, we can't wait to meet you! Job Summary The Office Administrator is responsible for supporting daily office operations in a manufacturing environment. Key duties include managing customer and vendor communications, order entry, billing, invoicing, payroll reporting/ Time adjustments, and general administrative recordkeeping. The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities efficiently while maintaining professionalism in all interactions Duties Support front office operations, including phones, visitors, email, mail, document handling, recordkeeping, and utilizing our ERP system. Enter and maintain customer orders, including pricing, quantities, due dates, job folders, acknowledgments, and order changes. Coordinate receiving and billing by verifying shipments, packing slips, invoices, freight, quantities, and related documentation. Process vendor invoices by matching receivers, PO information, invoice details, charges, discounts, and recurring manual invoices. Maintain electronic job files with customer orders, quotes, drawings, emails, acknowledgments, and notes. Use customer and vendor portals as needed for invoicing, credits, acknowledgments, and order processing. Track and update recurring administrative reports, spreadsheets, and related company records. Prepare payroll attendance reports, review time records, account for lunch and shift adjustments, and send payroll information to the appropriate contacts. Process check payments and cash receipts, verify payment details, and assist with remote bank deposits. Communicate professionally with customers, vendors, and internal team members to resolve discrepancies, follow up on missing information, and support daily workflow.

Requirements:

o Strong communication, organization, time management, and attention to detail. o Ability to manage multiple priorities, follow processes, and maintain accurate records. o Proficiency with Microsoft Office, Outlook, Excel, shared drives, and web-based systems. o Experience with ECI JobBoss² (our ERP system), ERP systems, billing, invoicing, receiving, or manufacturing office administration preferred.

Pay:

$18.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person