Find & Apply For Office Manager Jobs in Paris, Kentucky

PURPOSE:

Under general direction, performs secretarial work for the Police Department; supervises clerical personnel assigned to department; performs related duties as required. Serves as administrative assistant and/or office manager for the Police Department. Transcribe reports and other materials. Reviews and collects information from various sources; compiles and prepares reports for department. Ensures accuracy and timeliness of all required departmental information including open records request. Assists in compiling and recording required records.

ADMINISTRATIVE FUNCTIONS

Using excellent customer service skills; establishes and maintains effective working relationships with other employees, officials, and all members of the general public. Both in person and using excellent telephone etiquette. Serves as administrative assistant and /or office manager for the Police Department. Types Correspondence from rough draft and personally composes routine replies. Receives and processes incoming mail. Transcribe reports and other materials. Reviews and collects information from various sources; compiles and prepares reports for department. Answers open records request and is records custodian for police department open records files. Maintains appointment calendar for Chief and community event calendar for the department. Maintains training records and assists in scheduling individual officers training. Assist with budget management and tracking expenses for the department. Requisitions supplies; maintains department inventory system. Maintains strict confidentiality with information going in and out of the Chief's office. May perform other related duties as assigned by the Chief. May serve as receptionist for department, directing visitors, answering telephones or assuming the role of those supervised when needed. Other duties as assigned.

Qualifications:

Associates degree in public administration, office management, or a related field, or the equivalent combination of education and experience to perform the duties of the position. Thorough knowledge of practices, procedures, systems, ordinances, and policies of Police Department. Thorough knowledge of business English, spelling, arithmetic, punctuation, grammar, and filing. Working knowledge of general office practices and procedures. Demonstrating analytical and technical computer skills using government systems, and proficiency in the use of a personal computer and related software packages, including specific knowledge of Excel, and Word. Strong oral / written communication skills. Ability to meet deadlines, prioritize work, and be flexible in work assignments. Ability to establish and maintain working relationships with co-workers, supervisors, and other City personnel and the public.

TOOLS:

Personal Computer, adding machine, scanner, copier, telephone system, fax, internet

PHYSICAL DEMANDS

Employee is frequently required to sit and talk or hear. Occasionally the job will require some walking, and the ability to lift or move up to 25lbs.

Pay:

$19.77 - $21.54 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person