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Now viewing: Administration - PA-Office Manager
DO
Diocese of Baton Rouge
Administration - PA-Office Manager
Job Description
Administration - PA-Office Manager Req #385 15710 LA-16, French Settlement, LA 70733, USA Apply Share Job Description Posted Thursday, September 10, 2026 at 2:00 AM I. Purpose The mission of the parishes of St. Joseph and St. Stephen is the mission of the
Catholic Church:
the glory of God and the salvation of souls. The Office Manager supports this mission by being the backbone of the day-to-day workings of the office. II. Essential Roles and Responsibilities Lead Receptionist and Volunteer Receptionist Supervisor- Receive visitors to the office and respond to their needs.
- Recruit, schedule, and train volunteer receptionists to ensure there is one extra person at the front desk for all working office hours.
- Oversee the taking of phone messages and in-person messages of parishioners.
- Oversee the standardization of processes whenever certain routine requests are made (e.g., what to do when a parishioner asks for a hall rental, etc.).
- Participate at weekly staff prayer, lunch, and meeting on Tuesdays 12pm-2pm. Office Management
- Communications and scheduling: Oversee parish email, calendar, mail, phone system, and general office operations
- Physical office management: Ensure orderliness of the entire office space, including pastoral meeting room, money counting room, and kitchen (including responsibility of the dishwasher and other appliances).
Mail:
Sort and date incoming mail. Open mail generically addressed to the parish.- Hall rentals: Oversee Secretary's coordination of hall rentals (communication, scheduling, and documentation)
Funeral Communications:
Ensure funeral date/time is communicated to respective parties (e.g., Bereavement committees, etc.).- Office supplies: Maintain office equipment and supplies for copiers (including paper, ink, etc), kitchen (including coffee and fridge filter), cards for homebound, etc.
Staff Lunch:
Procure food for the Tuesday staff lunch.- Ministry communications: Collaborate with Secretary and Media Manager (for bulletin announcements) to oversee ministry communications for Knights of Columbus (KC's), Catholic Daughters of the Americas (CDA), Youth Group, OCIA/OCIC (including meal coordination), PSR, Adoration chapel, and other parish programs.
- Diocesan communications: Prepare and send annual spiritual/pastoral report to the diocese and other information as needed. Mass Support
- Bulletin inserts: Print bulletin inserts and stuff into bulletins
- Children's bulletin: Print and fold children's bulletins
- Mass materials: Ensure weekly Mass materials (bulletins, offertory money bags, etc.) are prepared and delivered to St Joseph and St Stephen. III. Required Skills Hard skills
- Experience with general office software and equipment (e.g., Word, email and printers)
- Familiarity and comfortability complying with diocesan pagella and policies Soft Skills
- Excellent verbal and written communication skills; comfortable interacting with parishioners, clergy, and volunteers in a professional and welcoming manner
- Flexible and dependable
- Discreet demeanor: able to handle sensitive parish and personnel information with confidentiality
- Strong organizational and multitasking skills; able to manage calendars, scheduling, and office operations efficiently
- Basic problem-solving skills; proactive and able to anticipate needs in a busy parish environment.