Find & Apply For Office Manager Jobs in Billerica, Massachusetts

Office Manager-Administrative Assistant (Part-Time) LiquidPixels, Inc. Billerica, MA Job Details Part-time $27 - $35 an hour 20 hours ago Benefits Flexible schedule Qualifications Jira Vendor relationship building Communication with suppliers Teamwork Microsoft Excel Self-direction Packing Slack Administrative experience Vendor statement reconciliation Full Job Description Overview LiquidPixels, Inc. is hiring a part-time Office Manager/Administrative Assistant to run day-to-day operations of the Billerica, MA office and to carry the company's administrative work in HR, expense processing, software licensing, shipping and receiving, and SOC 2 compliance. This is a hands-on, detail-driven role. You will keep the office running, the books moving on schedule, and employees supported from their first day to their last. If you enjoy being the person who knows where everything is, you will fit right in. About the Company LiquidPixels, Inc., based in Fairport, NY, builds LiquiFire OS, an enterprise visualization platform covering 2D imaging, 3D, embroidery, vector/PDF, and parametric product visualization. The Billerica office is one of our working locations, and the team here depends on it running smoothly. We are a collaborative, informal, tech-oriented group, and this role is a friendly, trusted presence for everyone in it. Responsibilities The role spans six areas. SOC 2 participation and HR support take the most time; office upkeep is the most frequent.

Office and Facilities Daily upkeep:

keep the kitchen stocked, conference rooms ready, and the mail moving, and note items that need replacing. Keep the development team caffeinated. Order and track office supplies and inventory on a monthly cycle. Maintain a list of all company assets assigned to employees. Coordinate with the cleaning crew and building service vendors and keep vendor contracts current. Serve as liaison to the landlord and subcontractors for repairs and facilities management. Plan office space, assignments, and set-up as needs change. Run quarterly electronics recycling including hard drives for certified, traceable destruction. Shipping and Receiving Prepare and ship customer orders, replacement drives, and welcome kits. Receive and log incoming shipments and trade show materials. Expenses, Licensing, and Contracts Prepare the monthly expense report: reconcile the company credit card, gather receipts, and deliver it to accounting on schedule. Process bills and employee expense reports. Track software licenses and user assignments and review contract terms at renewal. Keep vendor and service contracts current. Human Resources Administration Onboard and offboard employees: prepare materials, set up building access, coordinate IT requests, and schedule orientation. Administer benefits, answer employee questions, and run annual open enrollment. Maintain PTO records and digital personnel files. Keep the company and employee handbooks current with federal and state law. Support performance evaluations, employee recognition, and day-to-day HR questions.

Recruiting:

draft job descriptions with hiring managers, post ads, handle applicant correspondence, and schedule interviews. SOC 2 Compliance Participate in the company's SOC 2 compliance program. This is an ongoing, significant part of the role. Events, Travel, and Catering Trade shows: coordinate services, freight, travel, and registrations. Company events such as summer outings and State of the Pixel, plus the holiday and end-of-year program. Good party instincts are a plus. Lunch catering and grocery shopping as needed. Required Qualifications Three or more years of office management, administrative, or HR-support experience. Strong organization and follow-through on recurring monthly, quarterly, and annual deadlines.

Accuracy with numbers:

comfortable reconciling statements and tracking receipts and invoices.

Software competence:

Microsoft Office (Word, Excel), macOS, Slack, Jira, email and calendars, and video conferencing; quick to learn new systems. Approachable and personable, with an easy rapport on a collaborative, informal, tech-oriented team, and at home with Slack-style, quick-turnaround communication. Clear written and verbal communication, and sound judgment with confidential employee information. Able to work independently and manage many small tasks at once. Comfortable communicating with vendors and suppliers, advocating for the company and getting the job done even when the situation is ambiguous or difficult. A strong advocate for the company's perspective in HR matters: kind but firm on sensitive topics such as missed deadlines, repeated lateness, or meetings that don't start on time. Preferred Qualifications Experience with a payroll and HR platform. Exposure to benefits administration and open enrollment. Experience supporting a

SOC 2, ISO

27001, or similar compliance program. Familiarity with IT ticketing and software license tracking. Experience arranging trade show logistics, freight, and travel. Working Conditions Part-time position, roughly 17 to 20 hours per week, on site at the Billerica, MA office. An early start is required on a couple of set days each week. Regularly lifts, packs, and moves shipping cartons and equipment. Month-end and year-end open enrollment run busier than the rest of the year.

Pay:

$27.00 - $35.00 per hour Expected hours: 20.0 - 30.0 per week

Benefits:

Flexible schedule

Work Location:

In person