Find & Apply For Office Manager Jobs in Wellesley, Massachusetts

Office Administrator & Operations Coordinator Esate Planning Boston Wellesley, MA Job Details Part-time $35 - $50 an hour 1 hour ago Benefits Flexible schedule Qualifications Microsoft Outlook Attention to detail Law office experience Legal case management

Technical Proficiency Full Job Description Job Title:

Office Administrator & Operations Coordinator About the

Role:

Estate Planning Boston is a rapidly growing estate planning law firm helping families protect what matters most through wills, trusts, powers of attorney, and related planning. We are looking for an organized, warm, and dependable Office Administrator to serve as the operations hub of our practice. This role is primarily remote, with perhaps one half day in the office.

You may be the first voice many clients hear and the person who keeps the office running behind the scenes. You will manage billing and payables, client communications, scheduling, and our online presence, so our attorneys can focus on legal work. This role suits someone who enjoys owning the details and takes pride in a smooth, caring client experience.

Reports to:

Managing Attorney Location:

Wellesley, MA (in office)

Type:

Full-timeKey Responsibilities Billing and Finance Prepare and send client invoices, track payments Client Communication Route incoming phone messages to the right attorney or team member (we have receptionist) Solve the issue, whether sending client documents; confirming fees and coverage or scheduling an in-person signing meeting. Monitor the firm's main email inbox, respond to routine requests, and flag urgent items Monitor and respond to the office text messaging account Send follow-up emails after consultations, signings, and meetings Client Intake and Engagement Prepare, send, and track representation (engagement) agreements through signature Check in with clients after key milestones to gauge satisfaction and address concerns Request client reviews and help maintain the firm's reputation online Scheduling and Logistics Manage attorney calendars and publish scheduling availability for consultations and signings Book alternate meeting sites when clients cannot come to the office (e.g., conference rooms) Coordinate meeting materials, reminders, and confirmations Marketing and Online Presence Post and schedule content on the firm's social media accounts Monitor and respond to online reviews in a professional, compliant manner Help keep the firm's online listings and profiles current Office Operations Serve as the go-to operations person for the office, keeping systems and workflows running smoothly Maintain organized client files and protect confidential information Identify ways to improve office processes and the client experience

Qualifications Experience:

2+ years of experience in a law firm/office setting, preferably within Estate Planning or Probate.

Technical Skills:

Proficiency in Microsoft Office (Word, Excel, Outlook). Experience with legal software is highly desirable.

Notary Public:

Current Massachusetts Notary Public commission (or willingness to obtain one immediately).

Communication:

Exceptional written and verbal communication skills. You must be able to explain complex processes to clients with patience, clarity, and good humor.

Reliability:

A high degree of discretion and the ability to handle sensitive family and financial information. Why Join Us?

Impact:

Help families secure their legacies and find peace of mind.

Environment:

Work in a professional yet informal, approachable boutique setting where your contributions are directly felt.

Location:

Conveniently located in Wellesley, serving the vibrant MetroWest community. How to Apply Send your resume and a brief cover letter to with "Office Administrator" in the subject line.

Pay:

$35.00 - $50.00 per hour Expected hours: 15.0 - 25.0 per week

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Wellesley, MA 02482