Find & Apply For Office Manager Jobs in West Saint Paul, Minnesota

Published October 7, 2026 Expires November 6, 2026 Location 1140 South Robert Street, West St Paul, Minnesota Category Administration Job Type Part-time Organizational Name Guiding Star Wakota Organizational City West St Paul Position Contact Name Anne Ricci Position Contact Title Director of Client Services Position Contact Email anne@wakota.org How many employees are serving at your location? 30 or less Description Guiding Star Wakota is seeking a highly organized, dependable Office Manager to keep our administrative and operational functions running smoothly. This is an ideal role for someone who enjoys creating order, supporting a team, solving day-to-day problems, and managing the important details behind a mission-driven organization. What You'll Own Human resources administration, including onboarding and offboarding, personnel records, benefits and health insurance administration, PTO and training records, background checks, and employee documentation. Grant management and tracking Office operations, supplies, equipment, shared systems, records, and general administrative needs. Facilities coordination, including maintenance, repairs, cleaning, security, IT support, inspections, and building needs. Vendor relationships, service agreements, contracts, renewals, and insurance documentation. Office and space rental administration, including contracts, scheduling, building access, and communication with internal renters and occasional outside users. Staff meeting scheduling, agendas and materials, meeting minutes, action-item documentation, and organization-wide administrative communications. Front desk, phone, and visitor coverage as needed. What We're Looking For 3+ years of office management, HR administration, operations, nonprofit administration, or related experience preferred. .

Education Requirements:

Associate's degree or higher required. Strong organization, attention to detail, judgment, and follow-through. Ability to manage multiple priorities independently and proactively. Professional communication skills and discretion with confidential information. Comfort working with employees, vendors, contractors, insurance providers, and outside partners. Proficiency with Microsoft Office and cloud-based administrative systems. Commitment to the mission, Statement of Faith, and values of Guiding Star Wakota.

Position Details Schedule:

16 hours per week, primarily on-site with some scheduling flexibility.

Compensation:

$24-$26 per hour, depending on experience.

Reports to:

Executive Director Status:

Part-Time, Non-Exempt Guiding Star Wakota provides compassionate, life-affirming care and practical support to women, men, and families. We are looking for someone who believes in our mission and will help create an organized, welcoming, and well-run environment for our staff and those we serv Qualifications 3+ years of office management, HR administration, operations, nonprofit administration, or related experience preferred. .

Education Requirements:

Associate's degree or higher required. Strong organization, attention to detail, judgment, and follow-through. Ability to manage multiple priorities independently and proactively. Professional communication skills and discretion with confidential information. Comfort working with employees, vendors, contractors, insurance providers, and outside partners. Proficiency with Microsoft Office and cloud-based administrative systems. Commitment to the mission, Statement of Faith, and values of Guiding Star Wakota.