Find & Apply For Office Manager Jobs in Willmar, Minnesota

Church Office Manager / Administrator — Part-Time First Covenant Church (FCC),

Willmar, Minnesota Schedule:

24 hours per week,

Tuesday-Friday Employment Status:

Part-Time, Non-Exempt, $19 to $21 an hour Reports to: Senior Pastor About the Position First Covenant Church in Willmar, Minnesota, is seeking a friendly, organized, and dependable Church Office Manager to coordinate the day-to-day operations and communications of our church office. This position plays an important role in helping FCC serve its congregation and community. The Church Office Manager maintains church records and office systems, coordinates schedules and communications, supports ministry staff, works with volunteers, and serves as a welcoming point of contact for congregants, visitors, vendors, organizations, and the general public. The ideal candidate is organized, trustworthy, detail-oriented, comfortable working with people, and able to handle confidential information with discretion. What You Will Do Office Services Prioritize and coordinate administrative tasks. Serve as the church receptionist or coordinate volunteers who serve in this capacity. Serve as a liaison between the church and outside vendors, organizations, and businesses. Help ensure an efficient and welcoming office by maintaining equipment and workspaces, and replenishing supplies. Notify the Technology Director when office technology needs to be updated, repaired, or replaced. Follow established procedures for finances received through the church office. Prepare and distribute church mailings. Coordinate Council agendas and reports as directed by the Church Chair or supervisor. Maintain and update church mailboxes. Manage the distribution of church key fobs and assignment of individual alarm deactivation codes. Work with staff and the HR/Documentation Deacon to develop and maintain office policies, standards, and procedures. Communications & Publications Produce the weekly church bulletin and e-newsletter. Coordinate with the Communications and Digital Engagement Manager on graphic design for church publications. Prepare and distribute church-wide email communications for time-sensitive information, including member deaths, special meetings, and weather-related closings. Produce the weekly slide deck for pre-service announcements. Church Records & Database Ensure church filing systems are accurate, organized, and up to date. Retain and secure official church records in coordination with the HR and Documentation Deacon. Manage and maintain the church database, including current contact information for members, attenders, visitors, and church leadership. Create and maintain workflows for connecting visitors with the church and helping them move toward membership. Scheduling & Calendaring Coordinate facility scheduling. Receive and coordinate building-use requests. Maintain the master calendar for all FCC functions and building usage. Administrative Support Serve as administrative assistant to the Senior Pastor. Assist other ministry staff as time allows and as assigned by the supervisor. What We're Looking For The successful candidate will demonstrate: A friendly, respectful, and welcoming approach to people of different generations, faith backgrounds, and cultures. Personal and spiritual maturity, including honesty, trustworthiness, and hospitality. Sound judgment and discretion when handling confidential information. Strong interpersonal skills and the ability to work effectively with staff, volunteers, and teams. Excellent organizational and time-management skills. Proficiency in clerical proofreading and Microsoft Office software. Experience using Google Docs. Basic graphic design skills.

Preferred:

Two years of experience in a related field. Benefits Paid Time Off (PTO): 48 hours (2 weeks) per year. Minnesota Paid Leave coverage. If you are organized, people-oriented, dependable, and enjoy helping others, we invite you to apply for the Church Office Manager position at First Covenant Church.

Pay:

$19.00 - $21.00 per hour Expected hours: 20.0 - 28.0 per week

Benefits:

Paid time off

Work Location:

In person