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Now viewing: Office Administrator/Bookeeper
HS
Heartland Seed Company
Office Administrator/Bookeeper
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Job Description
Job Summary Heartland Seed Company is seeking an organized, detail-oriented Office Administrator / Bookkeeper to manage daily office operations, customer invoicing, and daily bookkeeping data entry. In this role, you will serve as the backbone of our front office—handling inbound phone calls, managing daily customer billing from scale and counter tickets, and maintaining inventory tracking spreadsheets.
Duties & Responsibilities Daily Invoicing & Billing:
Generate and process customer invoices daily from scale tickets and walk-in counter receipts.QuickBooks Online Entry:
Record daily revenue transactions, expenses, and vendor bills (Accounts Payable) accurately within QuickBooks Online.Spreadsheet Tracking:
Maintain real-time seed and product inventory logs and scale ticket records within Google Sheets.Front Office & Communications:
Answer incoming phone lines, manage voicemails, route detailed messages to management, and assist walk-in customers professionally.Record Keeping & Compliance:
Maintain organized digital and physical filing systems for scale tickets, vendor invoices, and seed certifications. Qualifications & Skills Prior experience with QuickBooks Online (or similar cloud accounting software) for daily entry. Proficiency with spreadsheets (Google Sheets or Microsoft Excel). Experience with general office equipment, including multi-line phones. Strong organizational skills with high attention to detail and accuracy in data entry. Dependable work ethic and professional communication skills.Benefits & Compensation Pay:
$20.00 - $25.00 / hour (depending on experience)Schedule:
Full-Time, 40 hours/week (Monday - Friday)Benefits:
Health Insurance, Paid Time Off (PTO), 401(k) with 6% Company Match, Life Insurance, and Health Savings Account (HSA).Pay:
$20.00 - $25.00 per hour Expected hours: 40.0 per weekBenefits:
401(k) 401(k) matching Health insurance Health savings account Life insurance Paid time offWork Location:
In personBenefits
- Paid Time Off (PTO)
- 401(k) Plans
- Health Insurance
- Dental Insurance